CONCORDIA PARISH LIBRARY PUBLIC BUDGET MEETING
MINUTES – APPROVED on Nov 19, 2019
WEDNESDAY, October 9, 2019
Ferriday Branch – Program Room
2:00 P.M.

1. CALL TO ORDER

Board President, Kathleen Stevens called the meeting to order at 2:00 PM with the following members present: Renard Chatman, LaJean Corbett, Jackie Young, Bobby Sheppard, Jill Britt, Kathleen Stevens, Jimmy Wilkinson, ex-officio and guest, James Lee. Member absent: Marjorie Vogt

2. Presentation of 2020 Budget – (See Attachment)

Library Director, Amanda Taylor presented the 2020 Budget.

3. Public Comment

No comments.

4. Adoption of the 2020 Budget

Renard Chatman made the motion to accept the 2020 Budget as presented. Jackie Young seconded the motion. Motion carried.

5. Next Board Meeting
   1. Official Board Meeting was moved to Tuesday, November 19th at 2:00 p.m. at the Ferriday Library
6. Adjourn

President Kathleen Stevens adjourned the meeting.

CONCORDIA PARISH LIBRARY BOARD OF CONTROL
MINUTES – APPROVED on Nov 19, 2019
TUESDAY, September 17, 2019
Clayton Branch
2:00 P.M.

1. CALL TO ORDER

Kathleen Stevens called the meeting to order at the Clayton Library on Tuesday, September 17, 2019 at 2:00 pm. Members present were Kathleen Stevens, LaJean Corbett, Jackie Young, Jill Britt, Renard Chatman, Jimmy Wilkinson and guest James Lee. Members absent were Marjorie Vogt and Bobby Sheppard. A quorum was present.

2. PUBLIC COMMENT

There were no public comments.

3. MINUTES

A correction was made in the spelling of Jimmy Wilkinson’s name in the minutes. Renard Chatman moved to accept the minutes as mailed and LaJean Corbett second the motion. Motion carried.

4. REPORTS
   1. Circulation – The July and August circulation sheets were examined. (See Attachment)
   2. Financial – The July and August finance sheets were examined. (See Attachment) (See Attachment)
   3. Budget – The 2020 Budget was presented and Jackie Young made a motion for recommendation to present the budget at the October 9th Budget Hearing Meeting. Jill Britt second the motion. Motion carried. (See Attachment)
5. OLD BUSINESS
   1. Architect – Library Director made a trip to Dallas to start selecting materials.
   2. Ethics – A reminder to everyone to take the Ethics test before the end of year.
   3. Art Grant – The library is still waiting to see if it will be awarded to Concordia.
   4. LEH Grant – The library is still waiting to hear from committee that meets at the end of September.
   5. School System – The Director and Mr. Lee had visited the school principal meeting and visited some school faculties to promote the databases to help teachers and students. Also the library will participate in Career Day at Community center for all high schools.
6. NEW BUSINESS
   1. Policies – LaJean Corbett made the motion to accept the Social Media Policy, Library Photo Policy, the Smoking Policy and the Sexual Harassment Policy as presented. Renard Chatman second the motion. The motion carried. (See Attachments)
   2. State Board of Certification – Director stated she would travel to Baton Rouge to assist with the test for board certification for Library directors in the state.
   3. Northeast Trustee Meeting (See Attachment) – Ms. Corbett, Ms. Young and Mr. Lee will be attending with the Director.
   4. Programs (See Attachments)– The Board was asked to attend one if possible.
      1. “Eisenhower” discussion with Georgiann Potts, Thursdays, September 19th & 26th @ 6:00 PM; Vidalia Library
      2. “Databases” with Stephen Collins, Saturday, September 21st @ 9:30 AM; Ferriday Library
      3. Kabuki Dancers in two public schools, Wednesday, September 25th.
      4. “Databases with Stephen Collins for teachers, Saturday, September 28th @ 9:30 AM; Ferriday Library
      5. “Act Test Prep-Part 1”, Saturday, October 12th @ 9:30 AM; Ferriday Library
      6. “Act Test Prep-Part 2”, Saturday, October 19th @ 9:30 AM; Ferriday Library
      7. Concert – Tribute to John Denver with William Florian, Thursday, October 24th @ 7 PM; Concordia Bank, Vidalia
      8. “iPad” with Stephen Collins, Saturday, October 26th @ 9:30 AM; Ferriday Library
      9. Archaeology with Joseph Franks & Dr. Pete Gregory, Tuesday, November 5th, @ 6:30 PM; Vidalia Library
   5. In closing the Reception for Law Enforcement will be Friday, November 1, 2020 from 10 am to noon.
7. NEXT BOARD MEETING
   1. Wednesday, October 9th at 2:00 PM at the Ferriday Library – Budget Hearing
   2. Wednesday, November 20th at 2:00 PM at the Ferriday Library – Regular meeting
8. ADJOURN
   1. Meeting adjourned.

CONCORDIA PARISH LIBRARY BOARD OF CONTROL
MINUTES APPROVED
WEDNESDAY, July 17, 2019
Concordia Bank – Monterey
2:00 P.M.

1. CALL TO ORDER

Kathleen Stevens called the library board meeting to order at 2:00 pm at the Monterey Bank. Members present were Jill Britt, Jackie Young, Bobby Sheppard, Renard Chatman, Kathleen Stevens, and guest James Lee. Absent were Marjorie Vogt and Jimmie Wilkerson.

2. WELCOME

The Board welcomed LaJean Corbett to the Board.

3. PUBLIC COMMENT

There were no public comments.

4. MINUTES

Mr. Renard Chatman made the motion to accept the minutes as mailed and Jill Britt seconded the motion. Motion carried.

5. REPORTS
   1. Circulation – The May and June finance sheets were examined. (See Attachment)
   2. Financial – Current Balance Sheets – May/June finance documents were discussed. (See Attachment)
6. OLD BUSINESS
   1. Insurance – Brian Chandler of Reed Insurance made a presentation about the offerings of their company versus the Police Jury’s Insurance pool. Jackie Young made the motion to move the insurance to Reed due to a local company paying taxes into the parish. Jill Britt seconded the motion. All board members voted to move the insurance to Reed. However, the board asked the director, Bobby Sheppard and James Lee to speak with Mr. Wilkerson to make sure the Jury would accept the decision.
   2. Betty Jo Bragg – A funeral wreath was sent from the Library Board for the funeral services of past board member Betty Jo Bragg.
   3. Architect – The director stated the architect’s fee would be around $115,000 for the Ferriday construction job.
   4. Ethics – The director reminded board members to take the test.
   5. Concert/Lecture – The Concert is July 25 … Tribute to Patsy Cline. The lecture August 1 … is “Neil Armstrong”.
   6. Walmart Grant – The library received $750 to purchase new children’s books.
   7. Membership to LLA – All board members have been renewed for their membership to LLA.
7. NEW BUSINESS
   1. Art Grant – The Art grant has been submitted and will know at the end of August if the library will receive the grant.
   2. LEH Grant – The program on the Natchez Indians will be presented for archeology information with scholars “Smokey” Joe Franks and Dr. Pete Gregory. The library is preparing LEH Application.
   3. School System – The library will present information on Tuesday, July 23 on the services of Concordia Parish Library to help all students.
   4. Vidalia Back to School Bash – The Library will participate in the Bash and will hand out information on databases and e-services along with pencils, earbuds, and erasers.
   5. Role Playing of Abraham Lincoln – February 27, 2020 – Vidalia Library. The Library will present a program on the life of Abraham Lincoln.
   6. Personnel – one staff member is leaving for nursing school and the library will hire a new person.
   7. Disaster Preparedness – The library unplugged all computer equipment, updated the staff contact list and got sandbags for the back doors in Clayton and Ferriday.
   8. Weeding – The library has weeded about 1,500 books and is working with the Better World Book company to donate to the literacy foundation.
   9. Programs (See Attachments)
      1. “Tribute to Patsy Cline” Concert – Thursday, July 25th @ 7:00 PM; Concordia Bank & Trust, Vidalia
      2. “Man on the Moon – Neil Armstrong” discussion with Georgiann Potts, Thursday, August 1st @ 6:00 PM; Vidalia Library
      3. “Eisenhower” discussion with Georgiann Potts, Thursdays, September 19th & 26th @ 6:00 PM; Vidalia Library
8. NEXT BOARD MEETING
   1. UPDATE MOVED TO: Tuesday, September 17, 2019 at 2:00 PM at the Clayton Library
      September 18, 2019 at 2:00 PM at the Clayton Library
9. ADJOURN
   1. Meeting adjourned.