Concordia Parish Library

CONCORDIA PARISH LIBRARY BOARD OF CONTROL MINUTES – APPROVED WEDNESDAY, SEPTEMBER 16, 2020 CLAYTON LIBRARY 2:00 PM

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CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES – APPROVED

WEDNESDAY, SEPTEMBER 16, 2020

CLAYTON LIBRARY

2:00 PM

 
  1. CALL TO ORDER: Renard Chatman called the meeting to order at 2 pm at the Clayton Library.  Members present were Jill Britt, LaJean Corbett, Kathleen Stevens, Bobby Sheppard, James Lee, and Renard Chatman.  Members absent were Jackie Young and ex-officio, Joe Parker.
  2. MINUTES: Jill Brill moved to accept the minutes as presented and James Lee seconded the motion.  Motion carried.
  3. PUBLIC COMMENT (Comments limited to 5 minutes): There were no public comments.
  4. REPORTS
  • Circulation:
    • Library Director presented the figures for July and August. (See Attachment.)
  • Financial:
    • Current Balance Sheets: July/August: Library Director presented the financial figures for these months and mentioned the investments. (See Attachment)
    • Budget 2021: Library Director presented the preliminary 2021 Budget. (See Attachment)
  5. OLD BUSINESS
  • Architect – Vidalia – Fred Bennett will be sending another drawing.
  • COVID 19 Testing – Clayton Library has had good numbers of citizens participating in COVID Testing 65 to 150.
  • Hotspot Policy: LaJean Corbett made a motion to accept the Hot Spot Policy evision as presented.  Bobby Sheppard second the motion.  Motion carried.  (See Attachment)
  • Saturday Math Tutor – With Mr. Collins the library will have some Saturdays  of math tutoring.
  • Bookmobile Fall Schedule – Staff working hard at schools and at residence deliveries.
  • Test – Ethics & Sexual Harassment – Board was reminded to sit for 45 minute
  • training at the Ferriday Library on sexual harassment.
 
  1. NEW BUSINESS
  • Insurance – Cost analysis presented from Reed Insurance and the lower price was accepted with Glatfeilter.  (See Attachment)
  • Virtual Programs – A list of programs were presented and still working on others for 2021. (See Attachment)
  • Hurricane Closing – Library closed for one day.
  • Sources/Databases – A new sheet has been created for the schools and for the library webpage.
  • Air Filters – Purifiers have been purchased for all of the desk and computer stations.
  • Summer Reading Evaluations – Library evaluations were sent to state library.
  • LEH Grant – Progress is being made on the development of Italian Immigrants and Settlers.
  • New COE – A new student worker was received from Ferriday High and is doing well.
  • Third Street – Mayor Rydell Turner was contacted about the repair of the street that runs in front of the library.
7.NEXT BOARD MEETING Meeting was adjourned and Board was reminded of the Oct. 7th Budget hearing. Budget Hearing – October 7th – Ferriday Library – 2:00 PM   _____________________________________                 ____________________________________ President of Library Board                                 Custodian of Records

CONCORDIA PARISH LIBRARY BOARD OF CONTROL AGENDA WEDNESDAY, NOVEMBER 18, 2020 FERRIDAY LIBRARY 2:00 PM

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CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

WEDNESDAY, NOVEMBER 18, 2020

FERRIDAY LIBRARY

2:00 PM

   
  1. CALL TO ORDER
  2. MINUTES
  3. PUBLIC COMMENT (Comments limited to 5 minutes)
  4. REPORTS
Circulation
      • September
      • October
Financial
      • Current Balance Sheets – September/October
      • Budget Revision 2020
  1. OLD BUSINESS
  • Architect – Vidalia/Ferriday
  • Test – Sexual Harassment
  • Virtual Programming
  • LEH
  1. NEW BUSINESS
  • COVID Days/Testing
  • Garden Club Bench
  • Lawyers in Libraries
  • Admin conference/State Board
  • Generators
  • Board Renewal
  • Holiday Hours
  • Relocation of Monterey Book Drop
  • 2021Bookmark and Locations
 
  1. NEXT BOARD MEETING
January 20, 2021 – Ferriday Library – 2:00 PM

PUBLIC BUDGET MEETING MINUTES WEDNESDAY, OCTOBER 7, 2020 FERRIDAY LIBRARY – PROGRAM ROOM 2:00 P.M.

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PUBLIC BUDGET MEETING MINUTES

WEDNESDAY, OCTOBER 7, 2020

FERRIDAY LIBRARY – PROGRAM ROOM

2:00 P.M.

 
  1. Call to Order
  Mr. Renard Chatman called the meeting to order with the following members present:  Jill Britt, Renard Chatman, LaJean Corbett, James Lee, Bobby Sheppard and Kathleen Stevens.  Members absent were Jackie Young and ex-officio Joe Parker.  A quorum was present.   2. Presentation of 2021 Budget The library director presented the 2021 Budget with 3 changes in codes 245, 286 and 293 from the budget presented at the September meeting. The total amount was the same. (See attachment)   3. Public Comment No one attended from the public, therefore no public comments.   4. Adoption of the 2021 Budget Kathleen Stevens made the motion to accept the 2021 Budget as presented and LaJean Corbett seconded the motion.  Motion carried. Mr. Renard Chatman made a suggestion of obtaining price quotes for generators for each location.   5. Next Board Meeting Official Board Meeting – Wednesday, November 18th at 2:00 p.m. at the Ferriday Library   VII.  Adjourn

CONCORDIA PARISH LIBRARY BOARD OF CONTROL MINUTES WEDNESDAY, SEPTEMBER 16, 2020

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CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES

WEDNESDAY, SEPTEMBER 16, 2020

CLAYTON LIBRARY

2:00 PM

 
  1. CALL TO ORDER: Renard Chatman called the meeting to order at 2 pm at the Clayton Library.  Members present were Jill Britt, LaJean Corbett, Kathleen Stevens, Bobby Sheppard, James Lee, and Renard Chatman.  Members absent were Jackie Young and ex-officio, Joe Parker.
 
  1. MINUTES: Jill Brill moved to accept the minutes as presented and James Lee seconded the motion.  Motion carried.
 
  1. PUBLIC COMMENT (Comments limited to 5 minutes): There were no public  comments.
 
  1. REPORTS
  • Circulation: Library Director presented the figures for July and August. (See Attachment.)
  • Financial:
  • Current Balance Sheets: July/August: Library Director presented the financial figures for these months and mentioned the investments. (See Attachment)
  • Budget 2021: Library Director presented the preliminary 2021 Budget. (See Attachment)
 
  1. OLD BUSINESS
  • Architect – Vidalia – Fred Bennett will be sending another drawing.
  • COVID 19 Testing – Clayton Library has had good numbers of citizens participating in COVID Testing 65 to 150.
  • Hotspot Policy: LaJean Corbett made a motion to accept the Hot Spot Policy revision as presented.  Bobby Sheppard second the motion.  Motion carried.  (See Attachment)
  • Saturday Math Tutor – With Mr. Collins the library will have some Saturdays of math tutoring.
  • Bookmobile Fall Schedule – Staff working hard at schools and at residence deliveries.
  • Test – Ethics & Sexual Harassment – Board was reminded to sit for 45 minute training at the Ferriday Library on sexual harassment.
 
  1. NEW BUSINESS
  • Insurance – Cost analysis presented from Reed Insurance and the lower price was accepted with Glatfeilter.  (See Attachment)
  • Virtual Programs – A list of programs were presented and still working on others for 2021. (See Attachment)
  • Hurricane Closing – Library closed for one day.
  • Sources/Databases – A new sheet has been created for the schools and for the library webpage.
  • Air Filters – Purifiers have been purchased for all of the desk and computer stations
  • Summer Reading Evaluations – Library evaluations were sent to state library.
  • LEH Grant – Progress is being made on the development of Italian Immigrants and Settlers.
  • New COE – A new student worker was received from Ferriday High and is doing well.
  • Third Street – Mayor Rydell Turner was contacted about the repair of the street that runs in front of the library.
 
  1. NEXT BOARD MEETING Meeting was adjourned and Board was reminded of the Oct. 7th Budget hearing.
  Budget Hearing – October 7th – Ferriday Library – 2:00 PM  

Public Budget Meeting Agenda

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PUBLIC BUDGET MEETING

WEDNESDAY, OCTOBER 7, 2020

FERRIDAY LIBRARY – PROGRAM ROOM

2:00 P.M.

 
  1. Call to Order
  2. Presentation of 2021 Budget
  3. Public Comment
  4. Adoption of the 2021 Budget
  5. Next Board Meeting
  6. Official Board Meeting – Tuesday, November 18th at 2:00 p.m. at the Ferriday Library
  7. Adjourn
 

Library Board of Control Agenda Wednesday, July 15, 2020 – Approved

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CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

WEDNESDAY, JULY 15, 2020

VIDALIA LIBRARY

2:00 PM

APPROVED  
  1. CALL TO ORDER : Mr. Renard Chatman called the meeting to order at 2 pm. Members present were Jill Britt, LaJean Corbett, Jackie Young, Kathleen Stevens, Bobby Sheppard, James Lee, and Renard Chatman. Member absent was ex-officio.
 
  1. Virtual Summer Presentation: Stephen Collins presented a sample of the summer virtual programming that the library created for Concordia’s youth.  Collins did an excellent job preparing material for 7 days a week and for 10 full weeks this summer.  The library board gave him a round of applause for a job well done.
 
  1. MINUTES: Jackie Young moved to accept the minutes as mailed and James Lee seconded the motion.  Motion carried.
 
  1. PUBLIC COMMENT (Comments limited to 5 minutes): There were no public comments.
  2. REPORTS
  • Circulation: Library Director presented the figures for May and June. (See Attachment.)
  • Financial
    1. Current Balance Sheets – May/June: Library Director presented the financial figures for these months and mentioned the investments. (See Attachment)
6. OLD BUSINESS
  • Architect – Vidalia: The architect sent one drawing but he will be sending another for the board to review.  (See Attachment.)
  • Ethics: Library Director reminded all board to be sure to take the test.
  • Bookmobile: The bookmobile service is doing a good job in the Monterey area. Some of the central stops were not as successful as hoped but the bookmobile made every effort.
  7. NEW BUSINESS  
  • School system: School system allowed the library’s Robo call to announce theThursday programs.  An effort was made to place a bookmark about summer programs on the food boxes picked up on Monday in the different locations.  This was not as successful as had been hoped.
  • Hotspot Checkout/Policy: Jill Britt made a motion to accept the policy on checking out hot spots and James Lee seconded the motion.  Motion carried. Mr. Lee was happy to see this available to families.
  • Magazines Order: The magazine order has added more black magazines of interest and hopefully citizens will enjoy.
  • Garden Club: Both the Ferriday Garden Club and the Vidalia Garden Club have asked for a program in February on flower books and both meetings will be in our library buildings.
  • COVID-19 Testing: The next testing sites are listed and the Clayton Library is being used on July 20th.  See Attachment
  • Tutors: Tutors are using the Vidalia Library in preparing for the schools opening.
  • Yard Care: Library Director reported the owner of the company being used has some health issues and hoping he will be able to continue service.
  The Library Director spoke of the difficulty of the mandate of masks and 6 feet apart.  Most patrons are willing to wear face masks. However, if refuse to wear masks the staff will ask them to please place one on or leave the building.  The library is under the mandate and has no choice.  
  1. NEXT BOARD MEETING
September 16, 2020 at 2:00 PM Clayton Library   Mr. Chatman moved to adjourn.  Next board meeting will be in Clayton Library on September 16th.  

Library Board Meeting Agenda – September 16, 2020

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CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

WEDNESDAY, SEPTEMBER 16, 2020

CLAYTON LIBRARY

2:00 PM

 
  1. CALL TO ORDER
 
  1. MINUTES
 
  1. PUBLIC COMMENT (Comments limited to 5 minutes)
 
  1. REPORTS
  2. Circulation
  3. July
  4. August
  5. Financial
    1. Current Balance Sheets – July/August
    2. Budget 2021
 
  1. OLD BUSINESS
  2. A. Architect – Vidalia
  3. COVID 19 Testing
  4. Hotspot Policy
  5. Saturday Math Tutor
  6. Bookmobile Fall Schedule
  7. Test – Ethics & Sexual Harassment
   
  1. NEW BUSINESS
 
  1. Insurance
  2. Virtual Programs
  3. Hurricane Closing
  4. Sources/Databases
  5. Air Filters
  6. Summer Reading Evaluations
  7. LEH Grant
  8. New COE
  9. Third Street
 
  1. NEXT BOARD MEETING
Budget Hearing – October 7th – Ferriday Library – 2:00 PM

Library Board Meeting Agenda – July 15, 2020

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CONCORDIA PARISH LIBRARY BOARD OF CONTROL
AGENDA
WEDNESDAY, JULY 15, 2020
VIDALIA LIBRARY
2:00 PM
 
  1. CALL TO ORDER
 
  1. Virtual Summer Presentations
 
  1. MINUTES
 
  1. PUBLIC COMMENT (Comments limited to 5 minutes)
 
  1. REPORTS
  2. Circulation
  3. May
  4. June
  5. Financial
    1. Current Balance Sheets – May/June
 
  1. OLD BUSINESS
  2. A. Architect – Vidalia
  3. Ethics
  4. Bookmobile
  1. NEW BUSINESS
 
  1. School system
  2. Hotspot Checkout/ Policy
  3. Magazines Order
  4. Garden Club
  5. COVID-19 Testing
  6. Tutors
  7. Yard Care
  1. NEXT BOARD MEETING
September 16, 2020 at 2:00 PM Clayton Library