CONCORDIA PARISH LIBRARY BOARD OF CONTROL AGENDA WEDNESDAY, MAY 25, 2022 CLAYTON LIBRARY 2:00 PM

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

WEDNESDAY, MAY 25, 2022

CLAYTON LIBRARY

2:00 PM

  1. CALL TO ORDER: Jackie Young called the meeting to order at 2 pm at the Clayton Library.  Members present were: Jackie Young, Kathleen Stevens, Jill Britt, LaJean Corbett, Renard Chatman, and James Lee. Members absent were Bobby Sheppard and the ex-officio.   2. MINUTES – March 16, 2022 Mr. Chatman moved to accept the minutes as mailed and Mr. Lee seconded the motion. Motion carried.   3. PUBLIC COMMENT (Comments limited to 5 minutes) None   4. REPORTS A. Circulation: Director went through March and April statistics and March improved and April close to the preceding year. (See Attachment)

1. 1. March
   2. April

B. Financial: The monthly financial sheets were presented for March and April and the Director stated that the balance was larger due to having to pay to Wilmar.  (See Attachment)

1. 1. Current Balance Sheets – March/April

  5. OLD BUSINESS

1.  Construction Progress – Carpet/Wall paper:  Interior material have been selected and presently the light fixtures are being checked.
2. Programming – Betty White:  This is the virtual program for May and the Titanic will be for June.  (See Attachment)
3. Programming – In house/SRP: Children’s special program dates have been organized and the newsletter will be mailed soon.  (See Attachment)
4. Broadband Committee: The Director attended two of these meetings and said it would be a slow process.
5. AARP: About 65 seniors received their certificate which allows a discount from some insurance companies.
6. Gardening: The gardening program was a great success with 30 citizens attending and the Vidalia Garden Club bringing cookies for the social.

  7. NEW BUSINESS

1. University of New Mexico Water Operator Pilot Program: This is a special grant to educate towns and parish water departments with information to improve their water supply.
2. Humanities – The Other Louisiana Purchase Expeditions: The library filed a grant to have Joe Frank to present a program on two other expeditions that originated around the Concordia Parish area.
3. 21^st Century Community Grant: Several educators have written these grants to provide bussing from the summer school to the library for summer reading.
4. Art Grant – MOS: The Director stated that 250 citizens attended and that was a great performance.
5. Cupcakes & Conversations: The library was invited to participate in this event at Ferriday Jr. High. The Director complimented the discussion points such as friendship, writing a diary, personal hygiene, and other topics.
6. Student worker: The library is participating with LaSalle Community Action to receive a graduate from Concordia Academy for the summer student worker.
7. Summer Reading Program Consultant: The library hired Lisa Willard to conduct summer reading with the library personnel.
8. Summer Reading Program T-shirt: The summer reading shirts are on sale for $5.00 and encouraged the Board to promote.
9. Entergy Grant: The library received a $1,000 grant to purchase children’s books.
10. E-Rate – 50 hotspots: The library has requested 25 more hotspots to be available for the citizens to check out.
11. American Rescue Plan Act: The final report is being prepared to show the purchases of new computer equipment, iPads, books, and databases.
12. Auditor: The last requested information was the Director’s travel sheets and they were submitted.
13. Vacation Calls: Kathleen Stevens made the motion to pay for international calls while the Director was on vacation and Jill Britt seconded the motion. Motion carried.
14. Staff’s Health: The Director stated that two staff members are taking treatments and to think of them at this time.
15. Lee – Juneteenth Celebration: The Board congratulated Mr. Lee on this honor and Mr. Lee spoke of his accomplishments that have made him proud to serve Concordia Parish.
16. Genealogy Collection: The Director told of an inquiry by a person who is questioning the will of the person who donated the genealogy collection.
17. In closing the director stated several additional items (no action was needed):
18. Ferriday and Vidalia Police Department agreed to pass by the library when children were coming into the summer programs. A schedule was provided for each department.
19. The millage was approved by the Jury to keep the millage as is, not to roll forward.
20. The Moroney Bookmobile company has located a freightliner chassis. Due to changes of the EPA, a gasoline engine will need to be considered. One Board member requested information on an electric vehicle.

  7. NEXT BOARD MEETING Wednesday, July 20, 2022 – Clayton Library at 2:00 pm.   Mr. Chatman moved for the meeting to adjourn and the next meeting will at the Clayton Library.       _________________________________                  __________________________________ President of Library Board                             Custodian of Record