CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES – APPROVED

WEDNESDAY, MAY 24, 2023

CLAYTON LIBRARY

2:00 PM

  1. CALL TO ORDER President Jackie Young called the meeting to order at 2:00 pm.  The following members were present, Jackie Young, Kathleen Stevens, Jill Britt, Renard Chatman, LaJean Corbett and James Lee.  Members absent were Bobby Sheppard and ex-officio, Collin Edwards.   2. MINUTES – March 15, 2023 Mr. Chatman moved to accept the minutes as mailed. Mrs. Stevens seconded the motion. Motion passed.   3. PUBLIC COMMENT (Comments limited to 5 minutes) No public comments 4. REPORTS

• Circulation: Circulation for March and April was reviewed by the Board (See Attachment)
• Financial Current Balance Sheets – March/April: The current monthly finances for March and April were discussed. (See Attachments)

  5. OLD BUSINESS

• Programming to Come: The mailouts for June and July were reviewed. (See Attachments)
• Bookmobile Schedule: An update on the new bookmobile was given as well as the new bookmobile schedule for the summer. (See Attachment)
• Camera System: The Director reported that 6 to 8 new cameras were installed.
• Communication Services has been paid a portion of his fee and some of it will be E-Rate discounted.
• Accident at Concert: The Director reported on a patron who fell going into the concert.
• Construction in Progress: An update was provided on the progress and possible completion date of Ferriday Renovation, maybe December.

  6. NEW BUSINESS

• Furniture: Samples of fabric and furniture were shown, some new and some reupholstered.
• Moving Collection: The moving of the collection is scheduled for June 5^th and Library Interiors is being hired to move all materials.
• Policies: The Director stated that the Policy Manual was going to be re-organized by new information from the State Library.  Each section will be presented and a vote will be taken to accept as written.
• Programs – Art Grant: Two performances are scheduled and possibly a third one of country western music.  The first is an Elton John concert at the Convention Center and the music from James Bond movies with Jaimee Paul at the Concordia Bank Lobby in Vidalia. (See Attachment)
• Millage Renewal 8.4: Mr. Lee made the motion to send the 8.4 millage rate to the Police Jury for the coming year. Mrs. Britt seconded the motion. Motion carried.
• Personnel: Two new staff members, both from Monterey area, were hired and a young lady from Ferriday High School for the summer.
• E-Rate: E-Rate commitment letters were received in order to get the discount on Internet, Hot-Spots for Bookmobile and Internal wiring.
• Awards: The Director received from the LA State Bar Association the Friend of Pro Bono Award for support of the delivery of legal services for LA’s indigent citizens.  Jackie Young is receiving the Modisette Award for Library Trustee It will be presented in Baton Rouge on Friday, July 7^th at the Hilton Baton Rouge Capitol Center.  (See Attachment)
• New Uniforms: New uniforms were purchased for all staff.
• State Library: Mr. Lee presented an overview of the State Library current operations.  He also was congratulated by the Board on being selected the president of the State Library Board of Commissioners.

  The Library will close Monday, July 3^rd and Tuesday, July 4^th.   7. NEXT BOARD MEETING Wednesday, July 19, 2023 at the Clayton Library at 2:00 pm       President Young adjourned the meeting and cupcakes were served. ______________________________________               ___________________________________ President of Library Board                                 Custodian of Records

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES – APPROVED

FRIDAY, JANUARY 20, 2023

FERRIDAY LIBRARY

10:00 AM

 

1. CALL TO ORDER: President Young called the meeting to order with a quorum being present.  Attending were LaJean Corbett, Jill Britt, Bobby Sheppard Renard Chatman, James Lee, and Jackie Young.  Absent were Kathleen Stevens and ex-officio Collin Edwards.

 

2. OPENING OF BOOKMOBILE BIDS: There were only 2 bids and only one had the Bid number on the outside envelope as advertisement stated. The two companies were Matthews Specialty Vehicles from North Carolina and Moroney Bookmobiles from Massachusetts. (See Attachment)

 

3. BOARD APPROVAL OF VENDOR: Mr. Renard Chatman made the motion to accept Moroney Bookmobiles bid. Mr. Bobby Sheppard seconded the motion.  Motion carried. (See Attachment) A discussion followed the acceptance of the bid of what would be the best way to get rid of the old bookmobile. Several suggestions were to offer to another library in the state and another was to advertise locally. The issue of the amount to be redeemed was discussed.  The majority of the Board did not want to take the unit to an auction house at this time. When the new bookmobile is delivered the final decision will be made.

 

4. ADJOURN: Ms. Young adjourned the meeting at 10:30.

  ___________________________              ___________________________ Board President                                                           Custodian of Records

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES – APPROVED

WEDNESDAY, JANUARY 18, 2023

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER: President Jackie Young called the meeting to order. A quorum was present with all 7 board members present and the ex-officio absent. Present: Jill Britt, Bobby Sheppard, Renard Chatman, Kathleen Stevens, James Lee, LaJean Corbett and Jackie Young. Ms. Young will complete her second term as president and 2024 Ms. Britt will become president with Ms. Corbett as vice president. Ms. Britt was renewed for another 5 years by the Police Jury.The attendance compilation for 2022 was presented. Mr. Sheppard was excused due to illness in his family and a family death. The policy states no more than 3 absences.

 

2. MINUTES – November 21, 2022: Mr. Chatman made the motion to accept the minutes as mailed and Ms. Corbett seconded the motion. Motion carried.

 

3. PUBLIC COMMENT (Comments limited to 5 minutes): No one present from the community.

 

4. REPORTS

• Circulation: Both months were very close in the totals of circulation from a year ago to the present. (See Attachments)
  • November
  • December
• Financial
  • Current Balance Sheets – November/December: Both months were examined.  (See Attachments)
  • 2022 Final Budget: The Library Director noted the Ad Valorem shortage and money left over in Electronic Services and Major repairs.  Also, it was noted that the amount for 2023 Comp. Retirement System had increased from $37,605 to $42,939.80. (See Attachment)
  • Ad Valorem: The Library Director noted that the Ad Valorem came in very slowly in comparison to other years. The large payment was received 1/12/23 and not in December.

 

5. OLD BUSINESS

Construction Progress:  The beams have arrived and a crane is being rented to put them in place.  The contractor stated as soon as the beams are placed the work pace will begin again. Programming:  The Library Director asked the Board to look over the programming and to note the Leo Honeycutt program and the Empire Trio concert. (See Attachment) Tests (2): A new link is being created for the Sexual Harassment. Bookmobile: There are only 2 vendors who have responded….Matthews and Moroney.  The Board will open the Bids at 10 am on Friday, January 20^th.  A Monolite roof is important for the inside lighting. Schedule of 2023 Board Meeting: A bookmark with dates was presented. (See Attachment).  

6. NEW BUSINESS

 

• Incident Report: The Library Director stated that a patron had fallen at the library and a patron with improper behavior by Library Policy standards cannot return.
• Room Usage: Room usage is increasing and the Sheriff is using the rooms for neighborhood watch meetings.
• Staff Workshops: There are 12 workshops that staff will attend in the next 5 months.
• Camera System: The Library Director stated some cameras are going to need  to be replaced in Ferriday.
• Sick Leave: The Board unanimously decided to pay sick leave to all three staff with cancer.
• Firewall: The Library Director noted that there are sites blocked that are based in foreign countries.  The Library will accommodate patrons with special requests.

7. NEXT BOARD MEETING

Wednesday, March 15, 2023 at the Clayton Library at 2:00 pm. The meeting was adjourned and refreshments were served.   _________________________________                       ____________________________________ President of Library Board                                                                      Custodian of Records

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES

FRIDAY, JANUARY 20, 2023

FERRIDAY LIBRARY

10:00 AM

 

1. CALL TO ORDER: President Young called the meeting to order with a quorum being present.  Attending were LaJean Corbett, Jill Britt, Bobby Sheppard, Renard Chatman, James Lee, and Jackie Young.  Absent were Kathleen Stevens and ex-officio Collin Edwards.
2. OPENING OF BOOKMOBILE BIDS: There were only 2 bids and only one had the Bid number on the outside envelope as advertisement stated. The two companies were Matthews Specialty Vehicles from North Carolina and Moroney Bookmobiles from Massachusetts. (See Attachment)
3. BOARD APPROVAL OF VENDOR: Mr. Renard Chatman made the motion to accept Moroney Bookmobiles bid. Mr. Bobby Sheppard seconded the motion.  Motion carried. (See Attachment) A discussion followed the acceptance of the bid of what would be the best way to get rid of the old bookmobile. Several suggestions were to offer to another library in the state and another was to advertise locally. The issue of the amount to be redeemed was discussed.  The majority of the Board did not want to take the unit to an auction house at this time. When the new bookmobile is delivered the final decision will be made.
4. ADJOURN:  Ms. Young adjourned the meeting at 10:30.

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES

WEDNESDAY, JANUARY 18, 2023

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER:  President Jackie Young called the meeting to order. A quorum was present with all 7 board members present and the ex-officio absent. Present: Jill Britt, Bobby Sheppard, Renard Chatman, Kathleen Stevens, James Lee, LaJean Corbett and Jackie Young. Ms. Young will complete her second term as president and 2024 Ms. Britt will become president with Ms. Corbett as vice president. Ms. Britt was renewed for another 5 years by the Police Jury. The attendance compilation for 2022 was presented. Mr. Sheppard was excused due to illness in his family and a family death. The policy states no more than 3 absences.
2. MINUTES November 21, 2022: Mr. Chatman made the motion to accept the minutes as mailed and Ms. Corbett seconded the motion. Motion carried.
3. PUBLIC COMMENT (Comments limited to 5 minutes): No one present from the community.
4. REPORTS

• Circulation: Both months were very close in the totals of circulation from a year ago to the present. (See Attachments)
  • November
  • December
• Financial
  • Current Balance Sheets – November/December: Both months were examined.  (See Attachments)
  • 2022 Final Budget: The Library Director noted the Ad Valorem shortage and money left over in Electronic Services and Major repairs.  Also, it was noted that the amount for 2023 Comp. Retirement System had increased from $37,605 to $42,939.80. (See Attachment)
  • Ad Valorem: The Library Director noted that the Ad Valorem came in very slowly in comparison to other years. The large payment was received 1/12/23 and not in December.

  5.OLD BUSINESS

• Construction Progress:  The beams have arrived and a crane is being rented to put them in place.  The contractor stated as soon as the beams are placed the work pace will begin again.
• Programming:  The Library Director asked the Board to look over the programming and to note the Leo Honeycutt program and the Empire Trio concert. (See Attachment)
• Tests (2): A new link is being created for the Sexual Harassment.
• Bookmobile: There are only 2 vendors who have responded….Matthews and Moroney.  The Board will open the Bids at 10 am on Friday, January 20^th.  A Monolite roof is important for the inside lighting.
• Schedule of 2023 Board Meeting: A bookmark with dates was presented. (See Attachment).

  6. NEW BUSINESS

• Incident Report: The Library Director stated that a patron had fallen at the library and a patron with improper behavior by Library Policy standards cannot return.
• Room Usage: Room usage is increasing and the Sheriff is using the rooms for neighborhood watch meetings.
• Staff Workshops: There are 12 workshops that staff will attend in the next 5 months.
• Camera System: The Library Director stated some cameras are going to need to be replaced in Ferriday.
• Sick Leave: The Board unanimously decided to pay sick leave to all three staff with cancer.
• Firewall: The Library Director noted that there are sites blocked that are based in foreign countries.  The Library will accommodate patrons with special requests.

  7. NEXT BOARD MEETING

• Wednesday, March 15, 2023 at the Clayton Library at 2:00 pm. The meeting was adjourned and refreshments were served.

  _________________________________                       ____________________________________ President of Library Board                                 Custodian of Records

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES – APPROVED

NOVEMBER 16^TH MEETING – POSTPONED

MONDAY, NOVEMBER 21, 2022 – POSTPONED

LIBRARY DIRECTOR HAD THE FLU

WEDNESDAY, DECEMBER 7, 2022

CLAYTON LIBRARY

2:00 PM

   

1. CALL TO ORDER President Jackie Young called the meeting to order at 2:03 pm. Members present were Jill Britt, James Lee, Renard Chapman, La Jean Corbett, Kathleen Stevens, and Jackie Young.  Members absent were Bobby Sheppard and ex-officio Collin Edwards.
2. MINUTES – September 21^st & October 11^th: Jill Britt moved to accept the minutes as mailed for both months and Kathleen Stevens seconded the motion. Motion carried.
3. PUBLIC COMMENT (Comments limited to 5 minutes): There were no guests and no public comments.
4. REPORTS

• Circulation: Library Director stated the statistics were a small decrease each month. (See Attachment)
  • September
  • October
• Financial
  • Current Balance Sheets – September/October: The finances for September and October were reviewed.  (See Attachment)
  • 2022 Budget Revision: James Lee moved to accept the budget revision as presented and Renard Chapman seconded the motion. Motion carried.  (See Attachment)

  5. OLD BUSINESS

• Construction Progress:  It was reported that the beams should be coming soon because they were ordered and there will be a phase change due to the delay of beams.  Also, before the new roof in Vidalia installed last November, there was a lot of water damage.  There is some mill work to be replaced and repairs to ceiling tiles, windows and wallpaper.
• Programming: There was a prepared sheet of the summer reading guests. (See Attachment)
• Entergy Credit: The Town of Vidalia provided a credit of $4,900.
• Courthouse: The Library Director stated that she had spoken to several people about the deuteriation of the old courthouse and how it could be preserved. It is the old town square and on the Historic register. Thought is being given to the building and the amount of millage that is set aside for maintenance by the Police Jury.
• Tests (2): The Library Director reminded the Board the 2 tests have to be completed by the end of the month.
• Vidalia Upper – November 1^st: The Literacy Night at Vidalia Upper was a real success.  About 200 children and parents participated.  The children all received a free book.
• Bookmobile: The specifications are being worked on by Moroney. The bookmobile staff has spent time thinking about details on the interior.

  6. NEW BUSINESS

• LSU Ag – Monthly Programs: The programs on cooking are successful and LSU Ag provides excellent information to share with the public.
• Summer Reading Artists: A list of artists have been hired and contracts signed for summer 2023.
• Art Council – Alexandria: The Library Director stated that she attended a concert in Alexandria to review a possible artist.  However, the Andy Meadows concert had been a real success with lots of compliments from our citizens.
• School Board Letter: The Library Director stated that letters were sent to all school board members with Library Cards and information sheets on the library’s services to the children of the parish and the schools.
• Schedule of 2023 Board Meetings: A schedule was created for the Board on the 2023 dates of meetings.
• Clayton Water/Drive: The JCP water was contacted by the library to see if something could be done with the water quality.  The company did come to flush the lines.  A new driveway will need to be poured for the new bookmobile.  The cost will be about $19,000.
• Holidays: The holidays are listed for Christmas and New Year’s. (See Attachment)
• Lawyers and Divorce: An attorney will be available through a Zoom session and citizens can ask questions.  (See Attachment)
• Thief: Two I Pads and a laptop were stolen from an employee’s vehicle.  A police report will be filed.  The Library Director reported this to the Auditor.  The iPads were both over $1,000 each and the laptop was $2399.
• Renew of Board Member – Jill Britt’s renewal for 5 years will be on the Jury’s agenda December 12,2022.
• Two other issues were discussed as well.
• Censorship is a growing concern across the state.
• The Library Director requested to pay a part time employee some sick leave who has cancer at MD Anderson. All board were in favor.

  7. NEXT BOARD MEETING

• Wednesday, January 18, 2023 at the Clayton Library at 2:00 pm

  ___________________________________________                 __________________________________ Library Board President                                              Custodian of Records

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES

NOVEMBER 16^TH MEETING – POSTPONED

MONDAY, NOVEMBER 21, 2022 – POSTPONED

LIBRARY DIRECTOR HAD THE FLU

WEDNESDAY, DECEMBER 7, 2022

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER President Jackie Young called the meeting to order at 2:03 pm. Members present were Jill Britt, James Lee, Renard Chapman, La Jean Corbett, Kathleen Stevens, and Jackie Young.  Members absent were Bobby Sheppard and ex-officio Collin Edwards.

 

2. MINUTES – September 21^st & October 11^th: Jill Britt moved to accept the minutes as mailed for both months and Kathleen Stevens seconded the motion. Motion carried.

 

3. PUBLIC COMMENT (Comments limited to 5 minutes): There were no guests and no public comments.

 

4. REPORTS

• Circulation: Library Director stated the statistics were a small decrease each month. (See Attachment)
  • September
  • October
• Financial
  • Current Balance Sheets – September/October: The finances for September and October were reviewed.  (See Attachment)
• • 2022 Budget Revision: James Lee moved to accept the budget revision as presented and Renard Chapman seconded the motion. Motion carried.  (See Attachment)

 

5. OLD BUSINESS

• Construction Progress:  It was reported that the beams should be coming soon because they were ordered and there will be a phase change due to the delay of beams.  Also, before the new roof in Vidalia installed last November, there was a lot of water damage.  There is some mill work to be replaced and repairs to ceiling tiles, windows and wallpaper.
• Programming: There was a prepared sheet of the summer reading guests. (See Attachment)
• Entergy Credit: The Town of Vidalia provided a credit of $4,900.
• Courthouse: The Library Director stated that she had spoken to several people about the deuteriation of the old courthouse and how it could be preserved. Itis the old town square and on the Historic register. Thought is being given to the building and the amount of millage that is set aside for maintenance by the Police Jury.
• Tests (2): The Library Director reminded the Board the 2 tests have to be completed by the end of the month.
• Vidalia Upper – November 1^st: The Literacy Night at Vidalia Upper was a real success.  About 200 children and parents participated.  The children all received a free book.
• Bookmobile: The specifications are being worked on by Moroney. The bookmobile staff has spent time thinking about details on the interior.

 

6. NEW BUSINESS

• LSU Ag – Monthly Programs: The programs on cooking are successful and LSU Ag provides excellent information to share with the public.
• Summer Reading Artists: A list of artists have been hired and contracts signed for summer 2023.
• Art Council – Alexandria: The Library Director stated that she attended a concert in Alexandria to review a possible artist.  However, the Andy Meadows concert had been a real success with lots of compliments from our citizens.
• School Board Letter: The Library Director stated that letters were sent to all school board members with Library Cards and information sheets on the library’s services to the children of the parish and the schools.
• Schedule of 2023 Board Meetings: A schedule was created for the Board on the 2023 dates of meetings.
• Clayton Water/Drive: The JCP water was contacted by the library to see if something could be done with the water quality.  The company did come to flush the lines.  A new driveway will need to be poured for the new bookmobile.  The cost will be about $19,000.
• Holidays: The holidays are listed for Christmas and New Year’s. (See Attachment)
• Lawyers and Divorce: An attorney will be available through a Zoom session and citizens can ask questions.  (See Attachment)
• Thief: Two I Pads and a laptop were stolen from an employee’s vehicle.  A police report will be filed.  The Library Director reported this to the Auditor.  The iPads were both over $1,000 each and the laptop was $2399.
• Renew of Board Member – Jill Britt’s renewal for 5 years will be on the Jury’s agenda December 12,2022.
• Two other issues were discussed as well.
  • Censorship is a growing concern across the state.
  • The Library Director requested to pay a part time employee some sick leave who has cancer at MD Anderson. All board were in favor.

  7. NEXT BOARD MEETING Wednesday, January 18, 2023 at the Clayton Library at 2:00 pm     ___________________________________________                 __________________________________ Library Board President                                              Custodian of Records

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES –APPROVED

WEDNESDAY, JULY 27, 2022 – CHANGE OF DATE

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER: President Jackie Young called the meeting to order with LaJean Corbett, Jill Britt, Kathleen Stevens, Renard Chatman, James Lee, Bobby Sheppard and Jackie Young present.  Ex-officio was absent.  Quorum was present.

 

2. MINUTES – May 25, 2022

Ms. Kathleen Stevens moved to accept the minutes as mailed and Ms. LaJean Corbett seconded the motion. Motion passed.   3. PUBLIC COMMENT (Comments limited to 5 minutes) – No participants from community.   4. REPORTS A. Circulation – Statistics for May and June attached. (See Attachments) B. Financial – Balance sheets for May and June attached. (See Attachments.) 5. OLD BUSINESS

• Construction Progress:  The Director updated the Board on the doors, underground electrical, gutters, garage and new closet.
• Virtual Programming – Virtual programming with Georgiann Potts were presented. (See Attachment)
• Programming – The remaining programs for 2022 that will be inside the library are attached.  (See Attachment)

  6. NEW BUSINESS

• Art Grant & Final Report: The Director stated these documents were completed and submitted to the Division of the Arts.
• Conference: The Director attended the LLA Conference in Alexandria and learned about some new Children presenters that may be available for summer 2023.
• Summer Performers 2023: A list of summer performers will be contacted for Summer 2023 and the library will present 2 performers each week if possible. (See Attachment)
• Architect’s Visit: Maureen Arndt was on site to go over wallpaper, paint colors, and cabinets. The Director will go to Dallas in August to select furniture. Also, the program room chairs and the computer chairs will be replaced. This furniture will be given to a church, library or another non-profit organization.
• Justice for All: New legal computer software will be showcased by the Justice for All attorneys on August 18^th in Vidalia. Ferriday will also have this service available.
• Uniti Switch: The library now has internet connection for each branch, so when Ferriday loses connectivity, the branches will remain with services. Also, the speed was increased to 1 GB.
• State Test: The Director serving on the state examination board in Baton Rouge administered the certification test to two directors and both passed.
• Head start: The Director stated that they were using the library for their administrative meetings.
• Summer Stats: The summer statistics for children’s programs are attached.  (See Attachment)
• Student Worker: A student from the Ferriday High School may be hired and the Director stated a new hire of a young man who wants to work for about a year and return to LSU.
• LSU AgCenter: The library is presenting horticulture programs in Vidalia Library and Clayton Library.
• Budget 2023/October 11^th: The Director requested a change of date for the Budget Hearing in October. The new date is Tuesday, October 11, 2022 at 2:00 pm in the Clayton Library.  Also, the Director stated that the 2023 budget would reflect personnel compensation during this time of 9.1% inflation.

 

• Notes from the Director:
  • Vidalia AC Ductless system for the study rooms will be about $7,000.
  • Vidalia at some point will have to have wallpaper replaced due to the roof that leaked.
  • Little Free Libraries are being placed in Vidalia on the Riverfront.
  • For YA Virtual Services, 2 Oculus were purchased for about $350 each.
  • Insurance choices had been provided by Reed Insurance with a 23% increase Everyone agreed to remain with a $5,000 deductable.

  NEXT BOARD MEETING Wednesday, September 21, 2022 at the Clayton Library   Meeting the requirements of the Sunshine Law.   _________________________________________           _________________________________________ President of Library Board                                 Custodian of Records.

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES

WEDNESDAY, SEPTEMBER 21, 2022

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER: The meeting was called to order at 2:15 pm by Jill Britt. Members present were Jill Britt, Bobbie Sheppard, Renard Chatman, James Lee, Kathleen Stevens, and LaJean Corbett.  Members absent were Jackie Young and ex-officio, Colin Edwards. Quorum was present.
2. MINUTES – July 27, 2022: Chatman moved to accept the minutes as mailed and texted and Mrs. Stevens seconded the motion. Motion passed.
3. PUBLIC COMMENT (Comments limited to 5 minutes): There were no public comments.
4. REPORTS

A.    Circulation: The director shared the circulation statistics for the months of July and August.  (See Attachments) B.  Financial

• • Current Balance Sheets – July/August: The director discussed the monthly finances.  (See Attachment)
  • 2023 Budget: The director explained each line item in order to state increased amounts and amounts that remained the same for operating in 2023. This is the recommended budget to be presented at the Budget Hearing on October 11^th at 2:00pm in the Clayton Library.   (See Attachments). Mrs. Corbett moved to accept the Budget 2023 as presented and Mr. Lee seconded the motion.  Motion passe

6. OLD BUSINESS

• Construction Progress:  The Phase Plan was discussed and the two problems at the current time were stated. . .the location of beam in multi-purpose room and the tile selection for the entrance.  (See Attachment)
• Virtual Programming – Potts: The next 3 virtual programs by Georgiann Potts will be Putin, Restaurants and Chefs of New Orleans and the History of the Christmas carols. (See Attachment)
• Programming – In house: A list of in-house programs was presented for September and October.  (See Attachment)
• Virtual for Young Readers: There was a demonstration by Mr. Stephen Collins to show the Board how to use the Oculus devices that are for young readers.

 

7. NEW BUSINESS

 

• Entergy Credit: The library assisted over 100 citizens to fill out the Federal Form to receive the one-time opportunity for a $150 discount on their utility bill.
• Legal Resources: The Justice for All attorneys placed a computer station in the Vidalia Library to assist citizens with legal questions.  (See Attachment)
• Water Purification: The requested survey by the University of New Mexico was completed with low statistics.  The books received are very detailed and academic.  Only two water work systems responded to the offering.
• Concordia Parish Police Jury Northern Concordia Parish Enhanced Flood Reduction through Brushy Bayou Drainage Basin Improvements at Frogwood and Luke Martin Road:  The document is housed at the Ferriday Library fof public review.  It deals with the backwater in the parish and the poor drainage at Cocodrie Bayou and the plan to develop a drainage at Brushy Bayou plantation. (See attachment)
• Justice for All: The attorneys have developed two Zoom meetings in Vidalia Library on Custody and Successions. (See Attachment)
• Head Start Hot spots: Eight new Hot Spots were provided to Head Start families. New administrator stated that the families would be monitored on usage.
• Summer Reading Survey: The summer reading survey was completed and sent to the State Library.
• Discarding: Several thousand pieces of materials have been discarded and about 6,000 pieces are added to the collection each year.
• CE Classes: Fall CE classes are available for staff training. (See Attachment)
• Courthouse: The director spoke of possibly someday the Town of Vidalia taking the Old Courthouse under their administration.  The building has some issues.
• Tests (2): Everyone was reminded of the Ethics test and Sexual Harassment test that must be taken before the end of the year.  The library is happy to help set up test if need be.
• Vidalia Upper – November 1^st: Vidalia Upper is having Literacy night on Nov. 1^st and the library is participating.
• Bookmobile: The Board reviewed the specifications and the director took the specs to Sharpe’s to review since they maintain the current operating unit.  The issue is checking to make sure it will fit in the garage and Architect Fred Bennett has been consulted.  Mr. Sheppard made the motion to purchase the new bookmobile and Mr. Chatman seconded the motion.  Motion passed.

• Art Grant Review: The library’s art grant was being reviewed and the results will be known soon.

 

8. NEXT BOARD MEETING

BUDGET HEARING – Tuesday, October 11, 2022 at the Clayton Library at 2:00 The director reminded everyone to place on their calendar the Budget Hearing in Clayton on Oct. 11^th.  Vice President Jill Britt adjourned the meeting.     _____________________________________                 ___________________________________ President of Library Board                                 Custodian of Records

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES –APPROVED

WEDNESDAY, JANUARY 12, 2022

FERRIDAY LIBRARY

2:00 PM

 

1. CALL TO ORDER: Mr. Renard Chatman called the meeting to order at 2:00PM. Members present were Jackie Young, Jill Britt, Kathleen Stevens, James Lee, Renard Chatman, and Bobby Sheppard.  Ms. La Jean Corbett was absent due to Covid in her family and Jury President Collins Edwards was absent due to just being elected president Monday evening.

 

2. Election of Officers – President & Vice President: The new officers are Jackie Young president and Jill Britt vice president. The board unanimously voted for the new officers who will serve a 2-year term.

 

3. MINUTES – November 17, 2021: Mr. Lee made the motion to accept the minutes as mailed and Ms. Britt seconded the motion. Motion carried.

 

4. PUBLIC COMMENT (Comments limited to 5 minutes) No one was present.

 

5. REPORTS

A. Circulation: The director reviewed the reports with the board for November and December. (See Attachment) B. Financial

1. 1. Current Balance Sheets – November/December: The Director explained the revenue and expenses for November and December.  (See Attachment)

 

6. OLD BUSINESS

A. Architect – Ferriday Bids:  The bid sheets were discussed and Ms. Stevens made the motion to accept the low bid of Wilmar Construction Co. of Vidalia.  Mr. Lee seconded the motion. Motion carried.  Ms. Britt made the motion to accept Alternate 1 Roofing & Alternate 2 gutter system and Mr. Sheppard seconded the motion.  Motion carried.  (See Attachment) B. Virtual Programming – Concert/Presentation: The programs are Morgan Freeman and a Classical concert.  (See Attachment) C. Board Member Renewal: Ms. La Jean Corbett was renewed for another 5-year term expiring 2027. D. Weeding…..Large Print: The discarded books were shared with Catahoula Parish, West Carroll Parish and Caldwell Parish Libraries.  

7. NEW BUSINESS

• Update Facebook page: A refresh is being done to the page and trying to add a few video clips.
• Registration cards: A lot of time has been spent on reviewing the Polaris System’s method of recording registration.  The library will be recording 41% of the parish population of 18,917 with 7,755 citizens being reigstered.
• Virtual / In-House: The library is trying to offer both kinds of venues.
• Requesting Masks: There is not a mandate for the masks so we are requesting people to have them on.  Staff is wearing the masks and behind shields and the libraries are still being cleaned properly.
• Genealogy Updated: All 229 books have been cataloged as of the end of December, 2021 and the notebooks are the remaining items.
• Ferriday Streets: The director attended a portion of the Ferriday Town Council meeting.  Most of the alderman and mayor were positive about fixing 3rd Street.
• Bookmobile Schedule: The bookmobile schedule was provided for the 2022/Winter & Spring.  Director continues to work with Moroney on a new unit

Other:

• School Superintendent will work with us for 3 Saturday programs….ACT Prep, Math Certification, usage of databases and downloadables.
• Library working on new on-line registration
• Patsy Renfrow is returning two days a week as a volunteer
• Johnson is working with libraries to increase Broadband

 

8. NEXT BOARD MEETING

March 16, 2022 – Vidalia Library:  President Jackie Young adjourned the meeting.