PUBLIC BUDGET MEETING MINUTES – APPROVED

WEDNESDAY, OCTOBER 16, 2024

FERRIDAY LIBRARY – PROGRAM ROOM

2:00 P.M.

    1. Call to Order: President Jill Britt opened the meeting at 2:05pm in the Ferriday Library.  All Board Members were present: LaJean Corbett, Kathleen Stevens, Jackie Young, Renard Chapman, Bobbie Sheppard, James Lee, and Jill Britt.  The ex-officio, Colin Edwards was absent. Quorum in place. 2. Presentation of 2025 Budget: The Budget was presented with some changes from the budget that was mailed to all Board members.  After studying over the September expenditures, the Budget with 10 red dots on certain line items was adjusted. Explanations were given. 3. Public Comment:  The Agenda and Budget had been available to all citizens as required.  No one from public attended. 4. Adoption of the 2025 Budget: Mr. Renard Chatman moved to accept the 2025 Budget as presented. Ms. LaJean Corbett seconded the motion. Motion carried with all in favor. (See Attachment) 5. Next Board Meeting a. Official Board Meeting – Wednesday, November 20^th at 2:00 p.m. at the Clayton Library   The next Board meeting was announced by the President to be in Clayton.   Before Adjourning, the Director stated that an additional requirement would need to be in the policy manual on room usage.  All presenters will need to bring a tripod if their teaching/instructions require a writing board.  Sticker sheets applied to the wallpaper for wall writing will not be permitted due to cost of building repairs and maintenance.   6. Adjourn: President Britt adjourned the meeting.

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES

RESCHEDULED – WEDNESDAY, JANUARY 24, 2024

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER: Jackie Young called the meeting to order at 2:00 pm with a quorum of five. Members present were Jill Britt, James Lee, Renard Chatman, Kathleen Stevens and Jacki Young. Members absent were LaJean Corbett, Bobby Sheppard, and ex-officio Collin Edwards.

 

2. MINUTES – November 15, 2023: Mr. Renard Chatman moved to accept the minutes as mailed and Mrs. Kathleen Stevens seconded the motion. Motion carried.

 

3. Election of Officers: The Director presented the slate of officers: President Jill Britt and Vice President LaJean Corbett. Mr. James Lee made the motion to accept as presented and Mr. Renard Chatman seconded the motion.  Motion carried.

 

4. PUBLIC COMMENT (Comments limited to 5 minutes): There were no comments.

 

5. REPORTS:

 

• Circulation – The Director reviewed the statistics with the Board members highlighting the increases in circulation for November and December. (Ses Attachments).
• Financial: The finances for November and December were discussed.
• Current Balance Sheets – November/December (See Attachments).
  • 2023 Final Budget: It was discussed the two-line items that went over budget but both were not by the 5% law. (See Attachments).
  • 2024 Budget: Another copy of 2024 Budget was presented for the Board’s files. (See Attachments).

 

6. OLD BUSINESS

 

• Vidalia Kitchen: The new cabinets were installed and a new counter top with back splash was also installed. Completion should be very soon.
• Bookmobile: Moroney Body works has most of the shelving placed, the flooring is down and the chairs for driver and passenger are being installed.  There are still details to work on and the signage is going to be designed.
• Construction in Progress:  There is still flooring to be installed, the glass for computer room to be placed and electrical work including light fixtures to be hung.
• Ethics/Sexual harassment: A reminder that all staff and Board have to take the two tests for 2024.
• Renewal of Board Members – Renard Chatman, Jackie Young, Bobby Sheppard:  The Police Jury at the December meeting renewed their positions  for another 5 – year term. (See Attachment).
• Concerts/Programs . . . Attendance: Great programming for February has been planned and hope Board members will try to attend.  (See Attachment).

7. NEW BUSINESS

 

• Policies: The Director distributed in the packet the SERVICE POLICIES for them to look over and at the March meeting the Board may or may not accept them as policy. (See Attachment).
• CE Classes: All staff have signed up for CE classes sponsored by the State Library.  Continuing Education is very important in a small library to know new laws and activities being used. (See Attachment).
• Public Library Usage: The Library Usage as stated in the Sentinel is a great way to start the year with an increase in the different services.  Also, the overview of state statistics is very good state wide. (See Attachment).
• Potter/Boyd: Attorney Potter is seeking depositions. (See Attachment).
• Chairs: The new program room chairs have arrived and some of the chairs for the study rooms.  Also, the tables for the lab have come.
• Deliveries: Deliveries for furniture will continue until the first week in March.
• Schedule of 2024 Board Meetings: The 2024 meeting dates have been scheduled. (See Attachment).

 

8. NEXT BOARD MEETING

Wednesday, March 27, 2024 at the Clayton Library at 2:00 pm as President Britt requested.   ————— Discussions that Followed:

• Old Courthouse leak and building needs repairs,
• Ad Valorem received,
• Re-assessment Year & Millage study.