CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

WEDNESDAY, JANUARY 20, 2021

FERRIDAY LIBRARY

2:00 PM

   

1. CALL TO ORDER
2. MINUTES
3. PUBLIC COMMENT (Comments limited to 5 minutes)
4. REPORTS

• Circulation
• November
• December
• Financial
  • Current Balance Sheets – November/December

 

5. OLD BUSINESS

• Architect – Vidalia/Ferriday
• Virtual Programming – Concert/Presentation
• Generators
• Board Renewal
• COVID
• Testing

6. NEW BUSINESS

• Computer Assistance
• Policies – (4)
• Prime Time
• Tax Program
• Restroom Repairs
• Weeding
• Bank Training
• Garden Program
• Bookmobile Schedule

7. NEXT BOARD MEETING

March 17, 2021 – Vidalia Library – 2:00 PM  

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

WEDNESDAY, NOVEMBER 18, 2020

FERRIDAY LIBRARY

2:00 PM

   

1. CALL TO ORDER
2. MINUTES
3. PUBLIC COMMENT (Comments limited to 5 minutes)
4. REPORTS

Circulation

• • • September
    • October

Financial

• • • Current Balance Sheets – September/October
    • Budget Revision 2020

5. OLD BUSINESS

• Architect – Vidalia/Ferriday
• Test – Sexual Harassment
• Virtual Programming
• LEH

6. NEW BUSINESS

• COVID Days/Testing
• Garden Club Bench
• Lawyers in Libraries
• Admin conference/State Board
• Generators
• Board Renewal
• Holiday Hours
• Relocation of Monterey Book Drop
• 2021Bookmark and Locations

 

7. NEXT BOARD MEETING

January 20, 2021 – Ferriday Library – 2:00 PM

PUBLIC BUDGET MEETING

WEDNESDAY, OCTOBER 7, 2020

FERRIDAY LIBRARY – PROGRAM ROOM

2:00 P.M.

 

1. Call to Order
2. Presentation of 2021 Budget
3. Public Comment
4. Adoption of the 2021 Budget
5. Next Board Meeting
6. Official Board Meeting – Tuesday, November 18^th at 2:00 p.m. at the Ferriday Library
7. Adjourn

 

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

WEDNESDAY, JULY 15, 2020

VIDALIA LIBRARY

2:00 PM

APPROVED  

1. CALL TO ORDER : Mr. Renard Chatman called the meeting to order at 2 pm. Members present were Jill Britt, LaJean Corbett, Jackie Young, Kathleen Stevens, Bobby Sheppard, James Lee, and Renard Chatman. Member absent was ex-officio.

 

2. Virtual Summer Presentation: Stephen Collins presented a sample of the summer virtual programming that the library created for Concordia’s youth.  Collins did an excellent job preparing material for 7 days a week and for 10 full weeks this summer.  The library board gave him a round of applause for a job well done.

 

3. MINUTES: Jackie Young moved to accept the minutes as mailed and James Lee seconded the motion.  Motion carried.

 

4. PUBLIC COMMENT (Comments limited to 5 minutes): There were no public comments.
5. REPORTS

• Circulation: Library Director presented the figures for May and June. (See Attachment.)
• Financial

1. 1. Current Balance Sheets – May/June: Library Director presented the financial figures for these months and mentioned the investments. (See Attachment)

6. OLD BUSINESS

• Architect – Vidalia: The architect sent one drawing but he will be sending another for the board to review.  (See Attachment.)
• Ethics: Library Director reminded all board to be sure to take the test.
• Bookmobile: The bookmobile service is doing a good job in the Monterey area. Some of the central stops were not as successful as hoped but the bookmobile made every effort.

  7. NEW BUSINESS  

• School system: School system allowed the library’s Robo call to announce theThursday programs.  An effort was made to place a bookmark about summer programs on the food boxes picked up on Monday in the different locations.  This was not as successful as had been hoped.
• Hotspot Checkout/Policy: Jill Britt made a motion to accept the policy on checking out hot spots and James Lee seconded the motion.  Motion carried. Mr. Lee was happy to see this available to families.
• Magazines Order: The magazine order has added more black magazines of interest and hopefully citizens will enjoy.
• Garden Club: Both the Ferriday Garden Club and the Vidalia Garden Club have asked for a program in February on flower books and both meetings will be in our library buildings.
• COVID-19 Testing: The next testing sites are listed and the Clayton Library is being used on July 20^th.  See Attachment
• Tutors: Tutors are using the Vidalia Library in preparing for the schools opening.
• Yard Care: Library Director reported the owner of the company being used has some health issues and hoping he will be able to continue service.

  The Library Director spoke of the difficulty of the mandate of masks and 6 feet apart.  Most patrons are willing to wear face masks. However, if refuse to wear masks the staff will ask them to please place one on or leave the building.  The library is under the mandate and has no choice.  

8. NEXT BOARD MEETING

September 16, 2020 at 2:00 PM Clayton Library   Mr. Chatman moved to adjourn.  Next board meeting will be in Clayton Library on September 16^th.  

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

WEDNESDAY, SEPTEMBER 16, 2020

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER

 

2. MINUTES

 

3. PUBLIC COMMENT (Comments limited to 5 minutes)

 

4. REPORTS
5. Circulation
6. July
7. August
8. Financial
   1. Current Balance Sheets – July/August
   2. Budget 2021

 

5. OLD BUSINESS
6. A. Architect – Vidalia
7. COVID 19 Testing
8. Hotspot Policy
9. Saturday Math Tutor
10. Bookmobile Fall Schedule
11. Test – Ethics & Sexual Harassment

   

6. NEW BUSINESS

 

1. Insurance
2. Virtual Programs
3. Hurricane Closing
4. Sources/Databases
5. Air Filters
6. Summer Reading Evaluations
7. LEH Grant
8. New COE
9. Third Street

 

7. NEXT BOARD MEETING

Budget Hearing – October 7^th – Ferriday Library – 2:00 PM

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

WEDNESDAY, JULY 15, 2020

VIDALIA LIBRARY

2:00 PM

 

1. CALL TO ORDER

 

2. Virtual Summer Presentations

 

3. MINUTES

 

4. PUBLIC COMMENT (Comments limited to 5 minutes)

 

5. REPORTS
6. Circulation
7. May
8. June
9. Financial
   1. Current Balance Sheets – May/June

 

6. OLD BUSINESS
7. A. Architect – Vidalia
8. Ethics
9. Bookmobile

7. NEW BUSINESS

 

1. School system
2. Hotspot Checkout/ Policy
3. Magazines Order
4. Garden Club
5. COVID-19 Testing
6. Tutors
7. Yard Care

8. NEXT BOARD MEETING

September 16, 2020 at 2:00 PM Clayton Library

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

WEDNESDAY, MAY 20, 2020

TELECONFERENCING

Dial: 712-770-5311 Code: 803079

2:00 P.M.

1. CALL TO ORDER 2. MINUTES 3. PUBLIC COMMENT (Comments limited to 5 minutes) 4. REPORTS A. Circulation 1. March 2. April B. Financial 1. Current Balance Sheets – March/April 5. OLD BUSINESS A. Architect B. Ethics C. IT 6. NEW BUSINESS A. Vidalia B. Virtual Summer Reading Programs C. Bookmobile Schedule D. Reopening 8. NEXT BOARD MEETING July 15, 2020 at 2:00 PM Virtual – Teleconference/Zoom

CONCORDIA PARISH LIBRARY BOARD OF CONTROL AGENDA WEDNESDAY, MARCH 18, 2020 VIDALIA LIBRARY 2:00 P.M.

1. CALL TO ORDER
2. ELECTION OF PRESIDENT & VICE PRESIDENT
3. MINUTES
4. PUBLIC COMMENT (Comments limited to 5 minutes)
5. REPORTS
   1. Health
   2. Circulation
      1. November
      2. December
      3. January
      4. February
   3. Comparisons
   4. Financial
      1. Current Balance Sheets – November/December/January/February
6. OLD BUSINESS
   1. Architect Visit – 4/20 & 4/21
   2. Ethics/Sexual Harassment
   3. LEH Grant $600
   4. State Board of Examiners 4/22
7. NEW BUSINESS
   1. IT Service Contract
   2. Police Jury Board Member Application
   3. Activities
   4. Annual Report
   5. Programs
      1. Excel with Stephen Collins – Saturday, March 28th, Ferriday Library, 9:30 – 11:00 am
      2. Walt Disney with Georgiann Potts – Thursday, April 2nd, Vidalia Library, 6:00 pm
      3. Personal Credit vs. Business Credit – Thursday, April 16th, Vidalia Library, 6:00 pm
      4. Andy Meadows Concert – Thursday, April 30th, Arcade Theater, Ferriday, 7:00 pm
8. NEXT BOARD MEETING
   1. May 20, 2020 at 2:00 PM at the Ridgecrest Town Hall
9. ADJOURN

* Requires a motion

CONCORDIA PARISH LIBRARY BOARD OF CONTROL AGENDA TUESDAY, November 19, 2019 Clayton Branch 2:00 P.M.

1. CALL TO ORDER
2. MINUTES
3. PUBLIC COMMENT
4. REPORTS
   1. Circulation
      1. September
      2. October
      3. Databases – WorldBook, etc.
   2. Financial
      1. Current Balance Sheets – September/October
      2. * Board Signature
      3. * Revised Budget
5. OLD BUSINESS
   1. Ferriday Construction 12-17
   2. Ethics/Sexual Harassment
   3. LEH Grant – 85
   4. State Board of Examiners 12/11
6. NEW BUSINESS
   1. Vidalian of the Month – Renard Chatman
   2. Louisiana Bar Association
   3. Census
   4. Construction Schedule
   5. Ferriday Accident
   6. Free Tax Services
   7. Board Member Renewals – Chatman, Sheppard, Vogt
   8. Board Update Form
   9. Holiday Hours
   10. Meeting Dates
   11. Programs
       1. “Homespun Holidays – Thursday, December 5th, 2:00 PM-Clayton, 6:00 PM-Vidalia Library
       2. “AARP” Smart Driver Class, Thursday, January 7, 2020 – 8:30 AM – 1:30 PM, Vidalia Library
       3. Jim Brown Book Talk, Thursday, January 16, 2020, 10:00 AM, Ferriday Library
       4. “Bonnie & Clyde” with Georgiann Potts, Thursday, January 23, 2020 – 6:00 PM, Vidalia Library
       5. Melissa Minyard will present “Love Songs of Broadway”, Thursday, February 6, 2020 – 7:00 PM, Concordia Bank Lobby, Vidalia
       6. Kevin Wood will present “Abraham Lincoln”, Thursday, February 27, 2020 – 6:00 PM, Vidalia Library
7. NEXT BOARD MEETING
   1. Wednesday, January 15, 2020 at 2:00 PM at the Ferriday Library
8. ADJOURN

* Requires a motion

CONCORDIA PARISH LIBRARY BOARD OF CONTROL Public Budget Meeting WEDNESDAY, October 9, 2019 Ferriday Libaray – Program Room 2:00 P.M.

1. CALL TO ORDER
2. Presentation of 2020 Budget
3. PUBLIC COMMENT
4. Adoption of the 2020 Budget
5. Next Board Meeting
   1. Official Board Meeting – Wednesday, November 20th at 2:00 p.m. at the Ferriday Library
6. Adjourn