CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

FRIDAY, JANUARY 20, 2023

FERRIDAY LIBRARY

10:00 AM

 

1. CALL TO ORDER
2. OPENING OF BOOKMOBILE BIDS
3. BOARD APPROVAL OF VENDOR
4. ADJOURN

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

WEDNESDAY, JANUARY 18, 2023

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER
2. MINUTES – November 21, 2022
3. PUBLIC COMMENT (Comments limited to 5 minutes)
4. REPORTS

• Circulation
  • November
  • December
• Financial
  • Current Balance Sheets – November/December
  • 2022 Final Budget
  • Ad Valorem

5.OLD BUSINESS

• Construction Progress
• Programming
• Tests (2)
• Bookmobile
• Schedule of 2023 Board Meeting

6. NEW BUSINESS

• Incident Report
• Room Usage
• Staff Workshops
• Camera System
• Sick Leave
• Firewall

  7. NEXT BOARD MEETING Wednesday, March 15, 2023 at the Clayton Library at 2:00 pm

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

NOVEMBER 16^TH MEETING WAS POSTPONED

MONDAY, NOVEMBER 21, 2022 – CANCELLED

WEDNESDAY, DECEMBER 7, 2022

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER
2. MINUTES – September 21^st & October 11th
3. PUBLIC COMMENT (Comments limited to 5 minutes)
4. REPORTS

• Circulation
  • September
  • October
• Financial
  • Current Balance Sheets – September/October
  • 2022 Budget Revision

5. OLD BUSINESS

• Construction Progress
• Programming
• Entergy Credit
• Courthouse
• Tests (2)
• Vidalia Upper – November 1^st
• Bookmobile

6. NEW BUSINESS

• LSU Ag – Monthly Programs
• Summer Reading Artists
• Art Council – Alexandria
• School Board Letter
• Schedule of 2023 Board Meeting
• Clayton Water/Drive
• Holidays
• Lawyers – Divorce
• Renew of Board Member – Jill Britt

7. NEXT BOARD MEETING Wednesday, January 18, 2023 at the Clayton Library at 2:00 pm

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

NOVEMBER 16^TH MEETING WAS POSTPONED

MONDAY, NOVEMBER 21, 2022

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER
2. MINUTES – September 21^st & October 11th
3. PUBLIC COMMENT (Comments limited to 5 minutes)
4. REPORTS

• Circulation
  • September
  • October
• Financial
  • Current Balance Sheets – September/October
  • 2022 Budget Revision

  5.OLD BUSINESS

• Construction Progress
• Programming
• Entergy Credit
• Courthouse
• Tests (2)
• Vidalia Upper – November 1^st
• Bookmobile

  6. NEW BUSINESS

• LSU Ag – Monthly Programs
• Summer Reading Artists
• Art Council – Alexandria
• School Board Letter
• Schedule of 2023 Board Meeting
• Clayton Water/Drive
• Holidays

  7. NEXT BOARD MEETING

             Wednesday, January 18, 2023 at the Clayton Library at 2:00 pmWEDNESDAY, NOVEMBER 21, 2022

CLAYTON LIBRARY

2:00 PM

   

CONCORDIA PARISH LIBRARY BOARD OF CONTROL AGENDA WEDNESDAY, NOVEMBER 17, 2022 CLAYTON LIBRARY 2:00 PM

 

1. CALL TO ORDER
2. MINUTES – September 21^st & October 11th
3. PUBLIC COMMENT (Comments limited to 5 minutes)
4. REPORTS

• Circulation
  •  September
  • October
• Financial
  • Current Balance Sheets – September/October
  • 2022 Budget Revision

  5. OLD BUSINESS

• Construction Progress
• Programming
• Entergy Credit
• Courthouse
• Tests (2)
• Vidalia Upper – November 1^st
• Bookmobile

  6. NEW BUSINESS

• LSU Ag – Monthly Programs
• Summer Reading Artists
• Art Council – Alexandria
• School Board Letter
• Schedule of 2023 Board Meeting
• Clayton Water/Drive
• Holidays

 

8. NEXT BOARD MEETING

Wednesday, January 18, 2023 at the Clayton Library at 2:00 pm

PUBLIC BUDGET MEETING AGENDA

TUESDAY , OCTOBER 11, 2022

CLAYTON LIBRARY – PROGRAM ROOM

2:00 P.M.

 

1. Call to Order
2. Presentation of 2023 Budget
3. Public Comment
4. Adoption of the 2023 Budget
5. Next Board Meeting Official Board Meeting – Wednesday , November 16th  at 2:00 p.m. at the Clayton Library
6. Adjourn

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

WEDNESDAY, SEPTEMBER 21, 2022

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER
2. MINUTES – July 27, 2022
3. PUBLIC COMMENT (Comments limited to 5 minutes)
4. REPORTS

•      Circulation
  •           July
  •          August
•     Financial
  •       Current Balance Sheets – July/August
  •          2023 Budget

5. OLD BUSINESS

•      Construction Progress
•      Virtual Programming – Potts
•      Programming – In house
•      Virtual For Young Readers

6. NEW BUSINESS

• Entergy Credit
• Legal Resources
• Water Purification
• Concordia Parish Police Jury Northern Concordia Parish Enhanced Flood Reduction through Brushy Bayou Drainage Basin Improvements at Frogwood and Luke Martin Road
• Justice for All
• Head start Hot spots
• Summer Reading Survey
• Discarding
• CE Classes
• Courthouse
• Tests (2)
• Vidalia Upper – November 1^st
• Bookmobile
• Art Grant Review

  7. NEXT BOARD MEETING

•              BUDGET HEARING – Tuesday, October 11, 2022 at the Clayton Library at 2:00 pm

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

THURSDAY, JULY 27, 2022 – CHANGE OF DATE

CLAYTON LIBRARY

2:00 PM

   

1. CALL TO ORDER
2. MINUTES – May 25, 2022
3. PUBLIC COMMENT (Comments limited to 5 minutes)
4. REPORTS

Circulation

•            May
•            June

Financial

•          Current Balance Sheets – May/June

  6. OLD BUSINESS

• Construction Progress
• Virtual Programming – Potts
• Programming – In house

7. NEW BUSINESS

• Art Grant & Final Report
• Conference
• Summer Performers 2023
• Architect’s Visit
• Justice for All
• Uniti Switch
• State Test
• Headstart
• Summer Stats
• Student Worker
• LSU AgCenter
• Budget 2023/October 11th

8. NEXT BOARD MEETING Wednesday, September 21, 2022 at the Clayton Library

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

WEDNESDAY, MAY 25, 2022

CLAYTON LIBRARY

2:00 PM

  1. CALL TO ORDER: Jackie Young called the meeting to order at 2 pm at the Clayton Library.  Members present were: Jackie Young, Kathleen Stevens, Jill Britt, LaJean Corbett, Renard Chatman, and James Lee. Members absent were Bobby Sheppard and the ex-officio.   2. MINUTES – March 16, 2022 Mr. Chatman moved to accept the minutes as mailed and Mr. Lee seconded the motion. Motion carried.   3. PUBLIC COMMENT (Comments limited to 5 minutes) None   4. REPORTS A. Circulation: Director went through March and April statistics and March improved and April close to the preceding year. (See Attachment)

1. 1. March
   2. April

B. Financial: The monthly financial sheets were presented for March and April and the Director stated that the balance was larger due to having to pay to Wilmar.  (See Attachment)

1. 1. Current Balance Sheets – March/April

  5. OLD BUSINESS

1.  Construction Progress – Carpet/Wall paper:  Interior material have been selected and presently the light fixtures are being checked.
2. Programming – Betty White:  This is the virtual program for May and the Titanic will be for June.  (See Attachment)
3. Programming – In house/SRP: Children’s special program dates have been organized and the newsletter will be mailed soon.  (See Attachment)
4. Broadband Committee: The Director attended two of these meetings and said it would be a slow process.
5. AARP: About 65 seniors received their certificate which allows a discount from some insurance companies.
6. Gardening: The gardening program was a great success with 30 citizens attending and the Vidalia Garden Club bringing cookies for the social.

  7. NEW BUSINESS

1. University of New Mexico Water Operator Pilot Program: This is a special grant to educate towns and parish water departments with information to improve their water supply.
2. Humanities – The Other Louisiana Purchase Expeditions: The library filed a grant to have Joe Frank to present a program on two other expeditions that originated around the Concordia Parish area.
3. 21^st Century Community Grant: Several educators have written these grants to provide bussing from the summer school to the library for summer reading.
4. Art Grant – MOS: The Director stated that 250 citizens attended and that was a great performance.
5. Cupcakes & Conversations: The library was invited to participate in this event at Ferriday Jr. High. The Director complimented the discussion points such as friendship, writing a diary, personal hygiene, and other topics.
6. Student worker: The library is participating with LaSalle Community Action to receive a graduate from Concordia Academy for the summer student worker.
7. Summer Reading Program Consultant: The library hired Lisa Willard to conduct summer reading with the library personnel.
8. Summer Reading Program T-shirt: The summer reading shirts are on sale for $5.00 and encouraged the Board to promote.
9. Entergy Grant: The library received a $1,000 grant to purchase children’s books.
10. E-Rate – 50 hotspots: The library has requested 25 more hotspots to be available for the citizens to check out.
11. American Rescue Plan Act: The final report is being prepared to show the purchases of new computer equipment, iPads, books, and databases.
12. Auditor: The last requested information was the Director’s travel sheets and they were submitted.
13. Vacation Calls: Kathleen Stevens made the motion to pay for international calls while the Director was on vacation and Jill Britt seconded the motion. Motion carried.
14. Staff’s Health: The Director stated that two staff members are taking treatments and to think of them at this time.
15. Lee – Juneteenth Celebration: The Board congratulated Mr. Lee on this honor and Mr. Lee spoke of his accomplishments that have made him proud to serve Concordia Parish.
16. Genealogy Collection: The Director told of an inquiry by a person who is questioning the will of the person who donated the genealogy collection.
17. In closing the director stated several additional items (no action was needed):
18. Ferriday and Vidalia Police Department agreed to pass by the library when children were coming into the summer programs. A schedule was provided for each department.
19. The millage was approved by the Jury to keep the millage as is, not to roll forward.
20. The Moroney Bookmobile company has located a freightliner chassis. Due to changes of the EPA, a gasoline engine will need to be considered. One Board member requested information on an electric vehicle.

  7. NEXT BOARD MEETING Wednesday, July 20, 2022 – Clayton Library at 2:00 pm.   Mr. Chatman moved for the meeting to adjourn and the next meeting will at the Clayton Library.       _________________________________                  __________________________________ President of Library Board                             Custodian of Record

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

WEDNESDAY, MAY 25, 2022

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER
2. MINUTES – March 16, 2022
3. PUBLIC COMMENT (Comments limited to 5 minutes)
4. REPORTS

Circulation

•   March
•   April

Financial

•  Current Balance Sheets – March/April

 

6. OLD BUSINESS

• Construction Progress – Carpet/Wall paper
• Programming – Betty White
• Programming – In house/SRP
• Broadband Committee
• AARP
• Gardening

7. NEW BUSINESS

• University of New Mexico Water Operator Pilot Program
• Humanities – The Other Louisiana Purchase Expeditions
• 21^st Century Community Grant
• Art Grant – MOS
• Cupcakes & Conversations
• Student worker
• Summer Reading Program Consultant
• Summer Reading Program T-shirt
• Entergy Grant
• E-Rate – 50 hotspots
• American Rescue Plan Act
• Auditor
• Vacation Calls
• Staff’s Health
• Lee – Juneteenth Celebration
• Genealogy Collection

 

8. NEXT BOARD MEETING

Wednesday, July 20, 2022