CONCORDIA PARISH LIBRARY BOARD OF CONTROL MINUTES WEDNESDAY, JULY 17, 2024 CLAYTON LIBRARY 2:00 PM

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES

WEDNESDAY, JULY  17, 2024

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER: President Britt called the meeting to order at 2:00 pm in Clayton Library. Members present were Kathleen Stevens, Jackie Young, Jill Britt, Renard Chatman, and James Lee. Members absent were LaJean Corbett, Bobby Sheppard and ex-officio-Collin Edwards.

 

2. MINUTES – May 15, 2024: Chatman moved to accept the minutes as mailed and Ms. Young seconded the motion.  Motion passed.

 

3. PUBLIC COMMENT (Comments limited to 5 minutes): There were no public comments.

 

4. REPORTS

 

1. 1. Circulation: Circulation was discussed. May was a very good month but June was down due to issues with Cloud Library.  (See Attachments)

 

1. 1. Financial
      1. Current Balance Sheets – May/June: Both months were reviewed. (See attachments)

 

5. OLD BUSINESS

 

• Bookmobile: Ms. Young moved to donate the Bookmobile to Madison Parish and  Mr. Lee seconded the motion. Motion carried.  As soon as title is transferred then the insurance will be removed. Permission to donate was discussed with Silas Simmons
• Construction in Progress: Most all payments have been paid and only one light is not working.
• Ethics/Sexual Harassment/Cybercrime Test: A reminder that all test need to be taken before the end of the year.
• Beautification – May 22^nd: The yard was completed with pink roses.
• Tech Fest: A new software is being purchased PI for showing activities of the library in each branch.
• Art Grant: The Art Grant was submitted and the library should know their decision in September.
• Old Courthouse: There was a long discussion of the Library assisting the Police Jury to locate funding for the old courthouse.
• EPA: The Library completed the form and it was certified in the mail.
• Sunshine:  The Library is not serving the center due to being partially closed.
• Attorney Potter:  See the letter attached and the case is basically closed.
• Summer Reading: Close to 1500 children attended summer reading and the summer school and Ms. Bachus worked closely with the Library.

 

6. NEW BUSINESS

 

• Millage: Ms. Stevens moved to accept the rollback at 8.2 and Mr. Chatman seconded the motion.  Motion carried.
• Student Workers: A new student worker was hired from Ferriday High School.
• Bookmobile Routes: (See the attached new Route Schedule)
• Concert: August 15 will be country western concert at Concordia Bank in Vidalia; October 10^th at Concordia Bank in Vidalia will be the Tribute to Simon and Garfunkel.
• Cloud Library: This digital service has had some problems but details are being worked out.
• Insurance: The Board reviewed the insurance prices. Mr. Lee moved to accept Travelers for the coming year…….$52,587.60. Ms. Britt seconded the motion.  Motion passed.   The price will go down some when the 2^nd bookmobile is removed from inventory.   (See Attachment)
• Grand Opening: A sample invitation was presented with the plans for the morning function on August 28^th at 10:00 am to 11:30 am. Music, flowers, light refreshments with favors will be part of the morning festivities. (See Attachment)
• Back-To-School Invite: The Library is preparing a Back to School information card for the School’s meeting on July 29^th.  (See Attachment)

   

7. NEXT BOARD MEETING

Wednesday, September 18, 2024 at the Ferriday Library at 2:00 pm       _______________________________________________           ____________________________________ President of Library Board                                        Custodian of Records