CONCORDIA PARISH LIBRARY BOARD OF CONTROL
MINUTES
WEDNESDAY, November 15, 2023 – APPROVED
CLAYTON LIBRARY
2:00 PM
- CALL TO ORDER: President Jackie Young called the meeting to order at 2:00 PM at the Clayton Library. Jackie Young, La Jean Corbett, Jill Britt, Kathleen Stevens, Renard Chatman and James Lee were present. Absent was Bobbie Sheppard and Collin Edwards, ex-officio member. A quorum was present.
- MINUTES – September 20th & October 18th: Kathleen Stevens moved to accept both sets of minutes and Jill Britt seconded the motion. Motion carried.
- PUBLIC COMMENT (Comments limited to 5 minutes): There were no public comments.
- REPORTS
- Potter/Boyd: President Young asked for an executive session. Renard Chatman made the motion for the Executive Session and Kathleen Stevens seconded the motion. Motion carried. Attorney Russell Potter provided some information about Ferriday Library accident. Renard Chatman moved to return to open meeting and Kathleen Stevens seconded the motion. Motion carried. The session opened at 2:06 PM and ended at 3:10 PM.
- Circulation: The Library Director stated Circulation had increased for both months. (See attached Sheets.)
- September
- October
- Financial: The Library Director reviewed with the Board the finances for September and October. (See Attached Sheets). Also the changes to revised line items to the 2023 Budget were examined. La Jean Corbett made the motion to accept revisions to the 2023 Budget and Jill Britt seconded the motion. Motion carried. (See Attached Sheet)
- Current Balance Sheets – September/October
- 2023 Budget Revision
- OLD BUSINESS
- Vidalia Kitchen: The new cabinets are being installed this week and hopefully the new counter can be installed with the new sinks before Thanksgiving.
- Bookmobile: The new flooring color and seats have been chosen as gray and the new book shelves have been selected and their placement in the new vehicle.
- Construction in Progress: Progress continues and several more change orders (ceiling molding in magazine room and hot water tank in staff kitchen) have requested. These items were not on the architectural plans.
- Clayton Water: The Library Director stated that she had spoken to the Town of Clayton Clerk and she state that she thought the library could install a water well but a document was requested from the mayor’s office giving that permission.
- Ethics/Sexual Harassment: Several Board Members were reminded to take the required tests by law before the end of the year.
- Concert/Programs: The Victory Belle concert was enjoyed by 150 citizens and a deposit of $500 has made to the World War II Museum for another performance in 2026. The December programs were presented. See Attached Sheet
- NEW BUSINESS
- Policies: The Censorship Policies pertaining to ACT 436…..3-301 thru 3-313 were discussed. James Lee moved to accept policies as presented and Renard Chatman seconded the motion. Motion passed. (See Attached Sheets). The Digital/Electronic Access Policy was presented and Jill Britt made the motion to accept and La Jean Corbett seconded the motion. Motion carried. (See Attached Sheets).
- Schedule of 2024 Board Meeting: The new Board meeting schedule was provided. (See Attached Sheet).
- Holidays: Holiday closure dates were listed. (See Attached Sheet).
- Renewal of Board Members – Renard Chatman, Jackie Young, Bobby Sheppard: La Jean Corbett made the motion to request the Police Jury to please renew Jackie Young, Renard Chatman and Bobby Sheppard for their continued Library service to the Concordia citizens. James Lee seconded the motion: Motion carried.
- Compensation: La Jean Corbett moved to pay staff increases beginning with the first payroll in December and Kathleen Stevens seconded the motion. Motion carried. La Jean Corbett moved to give the Director an increase and Renard Chatman seconded the motion carried. Motion carried.
- NEXT BOARD MEETING: President Young reminded Board of the next meeting in Clayton Library in 2024. Also, she adjourned the meeting.
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