CONCORDIA PARISH LIBRARY BOARD OF CONTROL MINUTES – APPROVED WEDNESDAY, JANUARY 18, 2023 CLAYTON LIBRARY 2:00 PM

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES – APPROVED

WEDNESDAY, JANUARY 18, 2023

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER: President Jackie Young called the meeting to order. A quorum was present with all 7 board members present and the ex-officio absent. Present: Jill Britt, Bobby Sheppard, Renard Chatman, Kathleen Stevens, James Lee, LaJean Corbett and Jackie Young. Ms. Young will complete her second term as president and 2024 Ms. Britt will become president with Ms. Corbett as vice president. Ms. Britt was renewed for another 5 years by the Police Jury.The attendance compilation for 2022 was presented. Mr. Sheppard was excused due to illness in his family and a family death. The policy states no more than 3 absences.

 

2. MINUTES – November 21, 2022: Mr. Chatman made the motion to accept the minutes as mailed and Ms. Corbett seconded the motion. Motion carried.

 

3. PUBLIC COMMENT (Comments limited to 5 minutes): No one present from the community.

 

4. REPORTS

• Circulation: Both months were very close in the totals of circulation from a year ago to the present. (See Attachments)
  • November
  • December
• Financial
  • Current Balance Sheets – November/December: Both months were examined.  (See Attachments)
  • 2022 Final Budget: The Library Director noted the Ad Valorem shortage and money left over in Electronic Services and Major repairs.  Also, it was noted that the amount for 2023 Comp. Retirement System had increased from $37,605 to $42,939.80. (See Attachment)
  • Ad Valorem: The Library Director noted that the Ad Valorem came in very slowly in comparison to other years. The large payment was received 1/12/23 and not in December.

 

5. OLD BUSINESS

Construction Progress:  The beams have arrived and a crane is being rented to put them in place.  The contractor stated as soon as the beams are placed the work pace will begin again. Programming:  The Library Director asked the Board to look over the programming and to note the Leo Honeycutt program and the Empire Trio concert. (See Attachment) Tests (2): A new link is being created for the Sexual Harassment. Bookmobile: There are only 2 vendors who have responded….Matthews and Moroney.  The Board will open the Bids at 10 am on Friday, January 20^th.  A Monolite roof is important for the inside lighting. Schedule of 2023 Board Meeting: A bookmark with dates was presented. (See Attachment).  

6. NEW BUSINESS

 

• Incident Report: The Library Director stated that a patron had fallen at the library and a patron with improper behavior by Library Policy standards cannot return.
• Room Usage: Room usage is increasing and the Sheriff is using the rooms for neighborhood watch meetings.
• Staff Workshops: There are 12 workshops that staff will attend in the next 5 months.
• Camera System: The Library Director stated some cameras are going to need  to be replaced in Ferriday.
• Sick Leave: The Board unanimously decided to pay sick leave to all three staff with cancer.
• Firewall: The Library Director noted that there are sites blocked that are based in foreign countries.  The Library will accommodate patrons with special requests.

7. NEXT BOARD MEETING

Wednesday, March 15, 2023 at the Clayton Library at 2:00 pm. The meeting was adjourned and refreshments were served.   _________________________________                       ____________________________________ President of Library Board                                                                      Custodian of Records