CONCORDIA PARISH LIBRARY BOARD OF CONTROL MINUTES WEDNESDAY, DECEMBER 7, 2022 CLAYTON LIBRARY 2:00 PM

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES

NOVEMBER 16^TH MEETING – POSTPONED

MONDAY, NOVEMBER 21, 2022 – POSTPONED

LIBRARY DIRECTOR HAD THE FLU

WEDNESDAY, DECEMBER 7, 2022

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER President Jackie Young called the meeting to order at 2:03 pm. Members present were Jill Britt, James Lee, Renard Chapman, La Jean Corbett, Kathleen Stevens, and Jackie Young.  Members absent were Bobby Sheppard and ex-officio Collin Edwards.

 

2. MINUTES – September 21^st & October 11^th: Jill Britt moved to accept the minutes as mailed for both months and Kathleen Stevens seconded the motion. Motion carried.

 

3. PUBLIC COMMENT (Comments limited to 5 minutes): There were no guests and no public comments.

 

4. REPORTS

• Circulation: Library Director stated the statistics were a small decrease each month. (See Attachment)
  • September
  • October
• Financial
  • Current Balance Sheets – September/October: The finances for September and October were reviewed.  (See Attachment)
• • 2022 Budget Revision: James Lee moved to accept the budget revision as presented and Renard Chapman seconded the motion. Motion carried.  (See Attachment)

 

5. OLD BUSINESS

• Construction Progress:  It was reported that the beams should be coming soon because they were ordered and there will be a phase change due to the delay of beams.  Also, before the new roof in Vidalia installed last November, there was a lot of water damage.  There is some mill work to be replaced and repairs to ceiling tiles, windows and wallpaper.
• Programming: There was a prepared sheet of the summer reading guests. (See Attachment)
• Entergy Credit: The Town of Vidalia provided a credit of $4,900.
• Courthouse: The Library Director stated that she had spoken to several people about the deuteriation of the old courthouse and how it could be preserved. Itis the old town square and on the Historic register. Thought is being given to the building and the amount of millage that is set aside for maintenance by the Police Jury.
• Tests (2): The Library Director reminded the Board the 2 tests have to be completed by the end of the month.
• Vidalia Upper – November 1^st: The Literacy Night at Vidalia Upper was a real success.  About 200 children and parents participated.  The children all received a free book.
• Bookmobile: The specifications are being worked on by Moroney. The bookmobile staff has spent time thinking about details on the interior.

 

6. NEW BUSINESS

• LSU Ag – Monthly Programs: The programs on cooking are successful and LSU Ag provides excellent information to share with the public.
• Summer Reading Artists: A list of artists have been hired and contracts signed for summer 2023.
• Art Council – Alexandria: The Library Director stated that she attended a concert in Alexandria to review a possible artist.  However, the Andy Meadows concert had been a real success with lots of compliments from our citizens.
• School Board Letter: The Library Director stated that letters were sent to all school board members with Library Cards and information sheets on the library’s services to the children of the parish and the schools.
• Schedule of 2023 Board Meetings: A schedule was created for the Board on the 2023 dates of meetings.
• Clayton Water/Drive: The JCP water was contacted by the library to see if something could be done with the water quality.  The company did come to flush the lines.  A new driveway will need to be poured for the new bookmobile.  The cost will be about $19,000.
• Holidays: The holidays are listed for Christmas and New Year’s. (See Attachment)
• Lawyers and Divorce: An attorney will be available through a Zoom session and citizens can ask questions.  (See Attachment)
• Thief: Two I Pads and a laptop were stolen from an employee’s vehicle.  A police report will be filed.  The Library Director reported this to the Auditor.  The iPads were both over $1,000 each and the laptop was $2399.
• Renew of Board Member – Jill Britt’s renewal for 5 years will be on the Jury’s agenda December 12,2022.
• Two other issues were discussed as well.
  • Censorship is a growing concern across the state.
  • The Library Director requested to pay a part time employee some sick leave who has cancer at MD Anderson. All board were in favor.

  7. NEXT BOARD MEETING Wednesday, January 18, 2023 at the Clayton Library at 2:00 pm     ___________________________________________                 __________________________________ Library Board President                                              Custodian of Records