CONCORDIA PARISH LIBRARY BOARD OF CONTROL MINUTES WEDNESDAY, SEPTEMBER 21, 2022 CLAYTON LIBRARY 2:00 PM

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES

WEDNESDAY, SEPTEMBER 21, 2022

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER: The meeting was called to order at 2:15 pm by Jill Britt. Members present were Jill Britt, Bobbie Sheppard, Renard Chatman, James Lee, Kathleen Stevens, and LaJean Corbett.  Members absent were Jackie Young and ex-officio, Colin Edwards. Quorum was present.
2. MINUTES – July 27, 2022: Chatman moved to accept the minutes as mailed and texted and Mrs. Stevens seconded the motion. Motion passed.
3. PUBLIC COMMENT (Comments limited to 5 minutes): There were no public comments.
4. REPORTS

A.    Circulation: The director shared the circulation statistics for the months of July and August.  (See Attachments) B.  Financial

• • Current Balance Sheets – July/August: The director discussed the monthly finances.  (See Attachment)
  • 2023 Budget: The director explained each line item in order to state increased amounts and amounts that remained the same for operating in 2023. This is the recommended budget to be presented at the Budget Hearing on October 11^th at 2:00pm in the Clayton Library.   (See Attachments). Mrs. Corbett moved to accept the Budget 2023 as presented and Mr. Lee seconded the motion.  Motion passe

6. OLD BUSINESS

• Construction Progress:  The Phase Plan was discussed and the two problems at the current time were stated. . .the location of beam in multi-purpose room and the tile selection for the entrance.  (See Attachment)
• Virtual Programming – Potts: The next 3 virtual programs by Georgiann Potts will be Putin, Restaurants and Chefs of New Orleans and the History of the Christmas carols. (See Attachment)
• Programming – In house: A list of in-house programs was presented for September and October.  (See Attachment)
• Virtual for Young Readers: There was a demonstration by Mr. Stephen Collins to show the Board how to use the Oculus devices that are for young readers.

 

7. NEW BUSINESS

 

• Entergy Credit: The library assisted over 100 citizens to fill out the Federal Form to receive the one-time opportunity for a $150 discount on their utility bill.
• Legal Resources: The Justice for All attorneys placed a computer station in the Vidalia Library to assist citizens with legal questions.  (See Attachment)
• Water Purification: The requested survey by the University of New Mexico was completed with low statistics.  The books received are very detailed and academic.  Only two water work systems responded to the offering.
• Concordia Parish Police Jury Northern Concordia Parish Enhanced Flood Reduction through Brushy Bayou Drainage Basin Improvements at Frogwood and Luke Martin Road:  The document is housed at the Ferriday Library fof public review.  It deals with the backwater in the parish and the poor drainage at Cocodrie Bayou and the plan to develop a drainage at Brushy Bayou plantation. (See attachment)
• Justice for All: The attorneys have developed two Zoom meetings in Vidalia Library on Custody and Successions. (See Attachment)
• Head Start Hot spots: Eight new Hot Spots were provided to Head Start families. New administrator stated that the families would be monitored on usage.
• Summer Reading Survey: The summer reading survey was completed and sent to the State Library.
• Discarding: Several thousand pieces of materials have been discarded and about 6,000 pieces are added to the collection each year.
• CE Classes: Fall CE classes are available for staff training. (See Attachment)
• Courthouse: The director spoke of possibly someday the Town of Vidalia taking the Old Courthouse under their administration.  The building has some issues.
• Tests (2): Everyone was reminded of the Ethics test and Sexual Harassment test that must be taken before the end of the year.  The library is happy to help set up test if need be.
• Vidalia Upper – November 1^st: Vidalia Upper is having Literacy night on Nov. 1^st and the library is participating.
• Bookmobile: The Board reviewed the specifications and the director took the specs to Sharpe’s to review since they maintain the current operating unit.  The issue is checking to make sure it will fit in the garage and Architect Fred Bennett has been consulted.  Mr. Sheppard made the motion to purchase the new bookmobile and Mr. Chatman seconded the motion.  Motion passed.

• Art Grant Review: The library’s art grant was being reviewed and the results will be known soon.

 

8. NEXT BOARD MEETING

BUDGET HEARING – Tuesday, October 11, 2022 at the Clayton Library at 2:00 The director reminded everyone to place on their calendar the Budget Hearing in Clayton on Oct. 11^th.  Vice President Jill Britt adjourned the meeting.     _____________________________________                 ___________________________________ President of Library Board                                 Custodian of Records