CONCORDIA PARISH LIBRARY BOARD OF CONTROL MINUTES -APPROVED WEDNESDAY, JULY 27, 2022 – CHANGE OF DATE CLAYTON LIBRARY 2:00 PM

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES –APPROVED

WEDNESDAY, JULY 27, 2022 – CHANGE OF DATE

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER: President Jackie Young called the meeting to order with LaJean Corbett, Jill Britt, Kathleen Stevens, Renard Chatman, James Lee, Bobby Sheppard and Jackie Young present.  Ex-officio was absent.  Quorum was present.

 

2. MINUTES – May 25, 2022

Ms. Kathleen Stevens moved to accept the minutes as mailed and Ms. LaJean Corbett seconded the motion. Motion passed.   3. PUBLIC COMMENT (Comments limited to 5 minutes) – No participants from community.   4. REPORTS A. Circulation – Statistics for May and June attached. (See Attachments) B. Financial – Balance sheets for May and June attached. (See Attachments.) 5. OLD BUSINESS

• Construction Progress:  The Director updated the Board on the doors, underground electrical, gutters, garage and new closet.
• Virtual Programming – Virtual programming with Georgiann Potts were presented. (See Attachment)
• Programming – The remaining programs for 2022 that will be inside the library are attached.  (See Attachment)

  6. NEW BUSINESS

• Art Grant & Final Report: The Director stated these documents were completed and submitted to the Division of the Arts.
• Conference: The Director attended the LLA Conference in Alexandria and learned about some new Children presenters that may be available for summer 2023.
• Summer Performers 2023: A list of summer performers will be contacted for Summer 2023 and the library will present 2 performers each week if possible. (See Attachment)
• Architect’s Visit: Maureen Arndt was on site to go over wallpaper, paint colors, and cabinets. The Director will go to Dallas in August to select furniture. Also, the program room chairs and the computer chairs will be replaced. This furniture will be given to a church, library or another non-profit organization.
• Justice for All: New legal computer software will be showcased by the Justice for All attorneys on August 18^th in Vidalia. Ferriday will also have this service available.
• Uniti Switch: The library now has internet connection for each branch, so when Ferriday loses connectivity, the branches will remain with services. Also, the speed was increased to 1 GB.
• State Test: The Director serving on the state examination board in Baton Rouge administered the certification test to two directors and both passed.
• Head start: The Director stated that they were using the library for their administrative meetings.
• Summer Stats: The summer statistics for children’s programs are attached.  (See Attachment)
• Student Worker: A student from the Ferriday High School may be hired and the Director stated a new hire of a young man who wants to work for about a year and return to LSU.
• LSU AgCenter: The library is presenting horticulture programs in Vidalia Library and Clayton Library.
• Budget 2023/October 11^th: The Director requested a change of date for the Budget Hearing in October. The new date is Tuesday, October 11, 2022 at 2:00 pm in the Clayton Library.  Also, the Director stated that the 2023 budget would reflect personnel compensation during this time of 9.1% inflation.

 

• Notes from the Director:
  • Vidalia AC Ductless system for the study rooms will be about $7,000.
  • Vidalia at some point will have to have wallpaper replaced due to the roof that leaked.
  • Little Free Libraries are being placed in Vidalia on the Riverfront.
  • For YA Virtual Services, 2 Oculus were purchased for about $350 each.
  • Insurance choices had been provided by Reed Insurance with a 23% increase Everyone agreed to remain with a $5,000 deductable.

  NEXT BOARD MEETING Wednesday, September 21, 2022 at the Clayton Library   Meeting the requirements of the Sunshine Law.   _________________________________________           _________________________________________ President of Library Board                                 Custodian of Records.