CONCORDIA PARISH LIBRARY BOARD OF CONTROL MINUTES – APPROVED WEDNESDAY, SEPTEMBER 16, 2020 CLAYTON LIBRARY 2:00 PM

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

MINUTES – APPROVED

WEDNESDAY, SEPTEMBER 16, 2020

CLAYTON LIBRARY

2:00 PM

 

1. CALL TO ORDER: Renard Chatman called the meeting to order at 2 pm at the Clayton Library.  Members present were Jill Britt, LaJean Corbett, Kathleen Stevens, Bobby Sheppard, James Lee, and Renard Chatman.  Members absent were Jackie Young and ex-officio, Joe Parker.
2. MINUTES: Jill Brill moved to accept the minutes as presented and James Lee seconded the motion.  Motion carried.
3. PUBLIC COMMENT (Comments limited to 5 minutes): There were no public comments.
4. REPORTS

• Circulation:
  • Library Director presented the figures for July and August. (See Attachment.)
• Financial:
  • Current Balance Sheets: July/August: Library Director presented the financial figures for these months and mentioned the investments. (See Attachment)
  • Budget 2021: Library Director presented the preliminary 2021 Budget. (See Attachment)

  5. OLD BUSINESS

• Architect – Vidalia – Fred Bennett will be sending another drawing.
• COVID 19 Testing – Clayton Library has had good numbers of citizens participating in COVID Testing 65 to 150.
• Hotspot Policy: LaJean Corbett made a motion to accept the Hot Spot Policy evision as presented.  Bobby Sheppard second the motion.  Motion carried.  (See Attachment)
• Saturday Math Tutor – With Mr. Collins the library will have some Saturdays  of math tutoring.
• Bookmobile Fall Schedule – Staff working hard at schools and at residence deliveries.
• Test – Ethics & Sexual Harassment – Board was reminded to sit for 45 minute
• training at the Ferriday Library on sexual harassment.

 

6. NEW BUSINESS

• Insurance – Cost analysis presented from Reed Insurance and the lower price was accepted with Glatfeilter.  (See Attachment)
• Virtual Programs – A list of programs were presented and still working on others for 2021. (See Attachment)
• Hurricane Closing – Library closed for one day.
• Sources/Databases – A new sheet has been created for the schools and for the library webpage.
• Air Filters – Purifiers have been purchased for all of the desk and computer stations.
• Summer Reading Evaluations – Library evaluations were sent to state library.
• LEH Grant – Progress is being made on the development of Italian Immigrants and Settlers.
• New COE – A new student worker was received from Ferriday High and is doing well.
• Third Street – Mayor Rydell Turner was contacted about the repair of the street that runs in front of the library.

7.NEXT BOARD MEETING Meeting was adjourned and Board was reminded of the Oct. 7^th Budget hearing. Budget Hearing – October 7^th – Ferriday Library – 2:00 PM   _____________________________________                 ____________________________________ President of Library Board                                 Custodian of Records