Library Board of Control Agenda Wednesday, July 15, 2020 – Approved

CONCORDIA PARISH LIBRARY BOARD OF CONTROL

AGENDA

WEDNESDAY, JULY 15, 2020

VIDALIA LIBRARY

2:00 PM

APPROVED  

1. CALL TO ORDER : Mr. Renard Chatman called the meeting to order at 2 pm. Members present were Jill Britt, LaJean Corbett, Jackie Young, Kathleen Stevens, Bobby Sheppard, James Lee, and Renard Chatman. Member absent was ex-officio.

 

2. Virtual Summer Presentation: Stephen Collins presented a sample of the summer virtual programming that the library created for Concordia’s youth.  Collins did an excellent job preparing material for 7 days a week and for 10 full weeks this summer.  The library board gave him a round of applause for a job well done.

 

3. MINUTES: Jackie Young moved to accept the minutes as mailed and James Lee seconded the motion.  Motion carried.

 

4. PUBLIC COMMENT (Comments limited to 5 minutes): There were no public comments.
5. REPORTS

• Circulation: Library Director presented the figures for May and June. (See Attachment.)
• Financial

1. 1. Current Balance Sheets – May/June: Library Director presented the financial figures for these months and mentioned the investments. (See Attachment)

6. OLD BUSINESS

• Architect – Vidalia: The architect sent one drawing but he will be sending another for the board to review.  (See Attachment.)
• Ethics: Library Director reminded all board to be sure to take the test.
• Bookmobile: The bookmobile service is doing a good job in the Monterey area. Some of the central stops were not as successful as hoped but the bookmobile made every effort.

  7. NEW BUSINESS  

• School system: School system allowed the library’s Robo call to announce theThursday programs.  An effort was made to place a bookmark about summer programs on the food boxes picked up on Monday in the different locations.  This was not as successful as had been hoped.
• Hotspot Checkout/Policy: Jill Britt made a motion to accept the policy on checking out hot spots and James Lee seconded the motion.  Motion carried. Mr. Lee was happy to see this available to families.
• Magazines Order: The magazine order has added more black magazines of interest and hopefully citizens will enjoy.
• Garden Club: Both the Ferriday Garden Club and the Vidalia Garden Club have asked for a program in February on flower books and both meetings will be in our library buildings.
• COVID-19 Testing: The next testing sites are listed and the Clayton Library is being used on July 20^th.  See Attachment
• Tutors: Tutors are using the Vidalia Library in preparing for the schools opening.
• Yard Care: Library Director reported the owner of the company being used has some health issues and hoping he will be able to continue service.

  The Library Director spoke of the difficulty of the mandate of masks and 6 feet apart.  Most patrons are willing to wear face masks. However, if refuse to wear masks the staff will ask them to please place one on or leave the building.  The library is under the mandate and has no choice.  

8. NEXT BOARD MEETING

September 16, 2020 at 2:00 PM Clayton Library   Mr. Chatman moved to adjourn.  Next board meeting will be in Clayton Library on September 16^th.