CONCORDIA PARISH LIBRARY BOARD OF CONTROL MINUTES WEDNESDAY, MAY 23, 2018 RIDGECREST TOWN HALL 2:00 P.M. 1. CALL TO ORDER: President K. Stevens called the meeting to order at 2:00 PM at the Ridgecrest Town Hall. Members present were Marjorie Vogt, Jackie Young, Jill Britt, Renard Chatman, Bobby Sheppard, Jimmy Wilkinson, and Kathleen Stevens. Guest James Lee was present. Member absent was Bobbie Calhoun due to family illness. Quorum was present. 2. MINUTES: Ms. Young moved to accept the minutes as mailed. Ms. Britt seconded the motion. Motion passed. 3. REPORTS A. Circulation: The Board reviewed statistics for March and April. See Attachment. B. Financial: The monthly reports were examined for March and April. The Librarian stated that there should only be several more payments to Womack to complete Clayton Library. 4. OLD BUSINESS A. Clayton: There are still Issues being addressed – 1. Floor Tile…..There are some chemical stains on several of the tiles. 2. Fence…A fence will be constructed around AC/Heating units. 3. Landscaping….Hazel Goodwin will design and plant in early fall. The fear of the extreme heat will make it difficult to keep plants alive. 4. Technology…..The fiber optic line is there but it will take time to get computers set up and the connectivity to headquarters and telephones. 5. Furniture & Moving……Moving will be slow due to summer programming and the furniture company has one more trip. B. Ethics….The board was reminded of taking the Ethics test. C. Programs 1. Summer Reading Program Activities: Seven summer quests have been booked with the assistance of Concordia Bank. Programming will be running for 7 weeks for young readers. D. IT Service: Net Tech is slowly getting all the technology problems worked out. The library has approximately 75 computer units. E. E-Rate Reimbursement : The library was approved to received reimbursement for the Clayton Library wiring….Cat 6. F. Audit – Director/Bank Statement: The Audit was near perfect. The library was requested to sign each month the CPA ‘s bank statement. Also a policy was needed for new vendors. 5. NEW BUSINESS A. Policy – Vendors: New vendors have to be approved by CPA. Mr. Chatman approved the policy and Mr. Sheppard seconded the motion. Motion carried. See Attachment. B. Policy – Active Shooter: Ms. Young moved to accept the policy and Mr. Sheppard seconded the motion. Motion carried. See Attachment. C. International Calling: The Librarian reported she would provide documents for library calls for out of the country. D. Mileage: Ms. Vogt moved to accept 55 cents per mile for library travel replacing the .45 cents Mr. Chatman seconded the motion. Motion carried. E. Robotics: Three staff members received training at state library and several programs will be developed in the fall. F. Memorial Day Closure Library will close at 4PM on Friday and remain closed Saturday and Monday. 6. PUBLIC COMMENT No comments 7. NEXT BOARD MEETING July 18, 2018 at 2:00 PM at the Concordia Bank Monterey 8. ADJOURN Ms. Stevens adjourned the meeting.